Faculty

Use DM for your CV! Students will upload your data for you.

Digital Measures (DM) is a powerful CV-oriented database that you are free to start using at any time. Send your CV to dmcv@purdue.edu and our student workers will upload it for you, saving you time.

Navigating DM and entering data

The color-coding on this “cheat sheet” (from the “Activities” screen) shows that some data is uploaded by DM staff Purdue systems. Faculty still need to double check these for accuracy, but ordinarily will not need to enter new data.

  • Classes Taught (under the “Teaching” header) come from BANNER. You need to (a) check for accuracy, and (b) add any pertinent narratives if there is special information to convey.
  • Contracts, Fellowships, Grants and Sponsored Research (under the “Scholarship” header) come from COEUS/SPS. You need to check for accuracy.

A brief video showing how to review the data under these two fields is available here. Please notify DMhelp@lists.purdue.edu of any errors, so that they can be corrected.

All data fields which are not color-coded above are populated by data entered by individual faculty, or by DM students working from your CV. Within each screen, you are able to select and edit existing entries (unless they are locked), or create new entries using the +Add New Item block on the upper right of the screen. Because many items are repetitive (for example, if you gave the same presentation at multiple events/venues), nearly every screen has the ability for you to duplicate items. A short video on duplicating items can be viewed here.

The tabs below contain information for College of Agriculture faculty to enter data into Digital Measures for:

  • USDA Reporting
  • Annual Activity Review
  • Updating or maintaining publications
  • Web profile

USDA Reporting

USDA Reporting

Faculty deadline for reporting for Jan.-Dec. 2019: February 4, 2020

Read this Communication to Faculty from Associate Dean Engel and Senior Associate Dean Henderson on USDA Reporting in Digital Measures

Purdue, as a land-grant institution, is federally mandated to report overall impacts from formula-funded programs such as Hatch, Animal Health, McIntire-Stennis and Smith-Lever. Anyone who received this funding reports annually into REEport at the end of November. REEport contains most, but not all, of the data needed for the federal report. The REEport systems is unfortunately not searchable, so we ask you to provide us information on where to find your REEport report plus outputs, outcomes and outreach for your entire program. This information is due the first week of February every year.

Every faculty member in the College of Agriculture, College of Health and Human Sciences and College of Veterinary Medicine, with a few rare exceptions*, must report to USDA through DM. Shortcuts are available for grant summaries uploaded into REEport (formula/competitive).

College of Agriculture faculty and Extension Specialists, including those with Smith-Lever funds, must report their outputs, outcomes and impacts related to Extension activities, including workshops or large Purdue Extension events, Extension publications, etc.

* If you think you are an exception, please contact dmhelp@lists.purdue.edu

USDA Annual Report of Accomplishments for Purdue

Data entered in DM are pulled to report annually to USDA NIFA. Accuracy and timeliness of data entered in DM are critical to our ability to report on Research and Extension activities.

  • Outputs
    • Direct Contacts
    • Indirect Contacts
    • Extension Publications
    • Research Publications
    • Research Projects
    • Workshops (Learning Events)
    • Consultations
    • Community Collaborations, Coalitions, Partnerships
    • Volunteers
    • Volunteer Hours
  • Outcomes and Impact Statements
    • A selection of outcome indicators are reported, adding up all data entered for College and Statewide representation.
    • Impact statements are pulled from DM and REEport to provide narrative to the outcome indicators and to illustrate Extension and Research impacts.

Overview for USDA Reporting

There are four Digital Measures screens for research and/or Extension activities. One or more may fit your role.

  • USDA Research, Extension and Programmatic Impacts
  • Extension Educators or Specialists – Learning Events
  • Extension Educators or Specialists – Other Activities
  • Extension Educators or Specialists – Impact Statements

Your role determines which Digital Measures screen(s) work best.

RESEARCH

In Digital Measures, under Scholarship, select “USDA RESEARCH, EXTENSION, and PROGRAMMATIC IMPACTS.”

  • Duplicate — if you reported for last year, you can duplicate that same entry and simply make edits for 2019. Select the box on the far right, then the duplicate button will be available. Click on “duplicate” and a copy will open. Change the REPORTING YEAR , and then any numbers that need to be updated for 2019.

  • New – if you are entering a new item for 2019, click on the “ADD NEW ITEM” button.

  • Reporting year = 2019

  • Multi-state = if ANY of your research activities for ANY of your projects involve collaboration with colleagues from other states, please select YES.

  • Section 1: REEport Data, Impact Statement/One Story
    • Give the title of one project that currently has results from your USDA competitive or formula funded grants. Competitive is best option.
    • Provide REEport accession number for grant (if applicable).
    • Evaluation: Describe your evaluation plan metrics you use to ensure you’re on target or to understand if you need to make adjustments to your project.

  • Section 2: Outputs/Outcomes/Outreach for Your Entire Program
    • Select the general topic for your research
    • Put metrics for your OVERALL research program
    • Outputs – research projects, research publications, Extension publications, workshops, consultations, volunteers, volunteer hours, direct & indirect contacts
    • Outcomes – metrics on your research project. Find at least one outcome that best fits your research and report the appropriate number.

  • Sections 3 & 4:
    • Enter only if you did not give your REEport accession number in Section 1 above

  • Save – click on the save button to submit your data

USDA Training Tools

EXTENSION

Here is a message from Dr. Jason Henderson, Director of Extension, with expectations about reporting on Extension activities.

You may use the USDA Research, Extension & Programmatic Impacts screen (mentioned above) or the three Extension screens – Learning EventsOther Activities, and Impact Statements.

Go to “getting data out” for information on running DM reports to pull data you have entered.

Annual Activity Review

Annual Activity Review

This section will discuss entering faculty accomplishments and activities, which are then used for various reporting purposes:

  • Annual Activities Review
  • Promotion & Tenure
  • ABET accreditation
  • Other university requests​​

Recall that some data is uploaded by DM staff from other systems. You still need to double check these for accuracy, but ordinarily will not need to enter new data.

  • Classes Taught (under the “Teaching” header) come from BANNER. You need to (a) check for accuracy, and (b) add any pertinent narratives if there is special information to convey.
  • Contracts, Fellowships, Grants and Sponsored Research (under the “Scholarship” header) come from COEUS/SPS. You need to check for accuracy.

A brief video showing how to review the data under these two fields is available here. Please notify DMhelp@lists.purdue.edu of any errors, so that they can be corrected.

All data fields which are not color-coded are populated by data entered by individual faculty, or by DM students working from your CV. Within each screen, you are able to edit existing entries (unless they are locked), or create new entries using the +Add New Item block on the upper right of the screen.

Primary vs. Secondary Scholarship

Note that many data fields have an opportunity (near the bottom of each Item’s data screen) an opportunity to assign Primary and Secondary Scholarship Types to each item. Be sure to note the Primary Scholarship type on ALL activities. This is important for the departmental annual report and for you to sort information later. Some screens require it once you open, and most will default to “Discovery” as the primary. The secondary type captures your activities based on things like mentorship, diversity, and international/global. This is critical for departmental annual report – if any item can reasonably be assigned to one or more Secondary Scholarship types, please do so. A short video on Scholarship types is available here.

What data do I need to enter?

This screenshot highlights the fields which are most commonly used in Annual Activity Reviews.

  • Directed Student Learning (under the “Teaching” header) is the space for entering involvement on thesis and dissertation committees. There should be one Item for each student whose direction you are involved with.
  • Academic Mentoring (under the “Teaching” header) is where you should enter/quantify/describe student mentoring that doesn’t fit within an actual class or committee. This would include things like advising student groups or providing career guidance.
  • Publications data (under the “Scholarship” header) can be imported from a variety of databases. If our student does the importing, we use SCOPUS. We encourage faculty to have a Google Scholar file and upload it themselves for improved accuracy. Instructions on how to enter publications are included in he “Publications” tab of the main Faculty page, or though the following links:
  • Presentations and Patents & Copyrights should be entered in their respective spaces under the “scholarship” header.
  • The “Service” header contains opportunities to enter your University service, service to Professional organizations and journals, and Public service.
  • Annual Activities Narratives (under the “Narratives” header) allows you to enter narratives (text descriptions) for all the components that will be included in your Annual Review (if your department uses DM for these):
    • Teaching
    • Student Supervision/Mentoring
    • Publications/Presentations
    • Research
    • Leadership & Service
    • Awards & Honors
    • Diversity & Inclusion
    • Engagement
    • Extension
    • International/Global Impacts
    • Departmental Questions covering performance targets and career goals, departmental support & challenges, etc.
  • USDA Research, Extension, and Programmatic Impacts information is due at the same time and some of those numbers are pulled into the report. This field is discussed in detail under the “USDA Reporting” tab on the main Faculty page.

Publications

Publications

How to import publications from Google Scholar using BibTeX files.

When importing publications, you may need to match collaborators who aren’t in the system. Here’s how to ignore suggested collaborators during the import process.

How to match collaborators.

How to import publications from a third party source, such as Web of Science, Scopus or EndNote.

Web Profile

Web Profile

To update or troubleshoot information regarding your web profile, here are the instructions and who to contact.

HR Data

If the information you are trying to manage is related to HR, such as contact information, you will need to contact AgIT at agithelp@purdue.edu.

Personal web page

To update your personal web profile (i.e. bio, lab pictures, etc.), you need to contact your departmental IT staff. In this instance, you will create the information and they upload it for you.

Publications, Awards, Honors and Patents

You will need to put this data into Digital Measures, then information is pulled from DM and put directly into your web profile. If you are having trouble putting data into DM, contact dmhelp@lists.purdue.edu.

Click here for instructions on gathering a list of publications, awards and honors currently in Digital Measures.



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