PROCUREMENT/PURCHASING

Email: agpurchasing@purdue.edu

Requisitions/Orders

Standard Operating Procedures

Purchasing Form-2019.pdf

Please submit form to agpurchasing@purdue.edu using this subject line: Department Name/Customer Last Name/Vendor Name (ex: Agronomy/Johnson/Vendor).

Procurement forms

Special Purchase Form (Word)

Large equipment purchases

Purchases over $10,000 for Bid

Please use the request for purchase $10,000 and over link for the request for purchases $10,000 and over.

  • Please use your personal information for section 1, customer contact information.
  • It will be helpful to enter the type of funds being used, if known.
  • This form will route to the appropriate areas to crease a WS# that is required in order to place orders that exceed $10,000.
  • When the WS# is obtained from Central Procurement email (back to the initiator), please submit the full request of purchase to agpurchasing@purdue.edu that includes the purchase request form, quote, and WS#. Please use this subject line: Department Name/Customer Last Name/Vendor Name (ex: Agronomy/Johnson/Vendor).

Purchases over $10,000 with Bid Waiver

Complete the Special Purchase form (formerly the waiver of competitive bid). Be sure to obtain department head and business office approval with physical signature.

  • Please complete the Vendor contact information and account number(s) to charge.
  • Complete the request for purchase $10,000 and over link, using your personal information for section 1, customer contact.
  • It will be helpful to enter the type of funds being used, if known.
  • This form will route to the appropriate areas to create a WS# that is required in order to place orders that exceed $10,000.
  • When the WS# is obtained from Central Procurement email (back to the initiator), please submit the full request of purchase to agpurchasing@purdue.edu that includes the purchase request form, quote, and WS#. Please use this subject line: Department Name/Customer Last Name/Vendor Name (ex: Agronomy/Johnson/Vendor).

Reimbursement Forms

All purchase receipts should accompany all reimbursement requests. Provide receipts and a purchase request form for reimbursement and any questions to agpurchasing@purdue.edu. Please use this subject line: Department Name/Customer Last Name/Vendor Name/Reimbursement (ex: Agronomy/Johnson/Vendor/Reimbursement).

If a substitute W-9 is needed, please do not send this through email to agpurchasing@purdue.edu. We will contact you on the best method to provide this information.

Vendor payments

Submit invoices and a purchase request form for vendor payment to agpurchasing@purdue.edu. Please use this subject line: Department Name/Customer Last Name/Vendor Name/Invoice (ex: Agronomy/Johnson/Vendor/Invoice).

If a substitute W-9 is needed, please do not send this through email to agpurchasing@purdue.edu. We will contact you on the best method to provide this information.

AgIT Computer Purchases

For instructions on purchasing a computer, please visit https://ag.purdue.edu/it/Pages/leasing.aspx.

Express Air Coach (EAC), Lafayette Limo, Imperial Travel Invoices

Please submit a purchase request form as well as a quote and/or a detailed booking confirmation to agpurchasing@purdue.edu.



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