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GradStudentHandbook

Department of Entomology > GradStudentHandbook
 

 Policies, Procedures and Guidelines for the Graduate Program:

 

Table of Contents

Policies and Procedures of the Graduate Program

Academic Procedures for M.S. and Ph.D. Degrees

Thesis and Research

Approvals Required for Various Aspects of Graduate Study

Non-Academic Procedures and Policies

Summary of Departmental Requirements for Degrees

Classification of Graduate Students

Request for Department Transfer

Graduate study stresses the development of the individual in their chosen specialty. Students proceed through a series of requirements, which both measure and recognize progress toward degree objectives. Entomology students must adhere to both University and Department policies and procedures, which are, in general, well established; however, if they are changed appropriate written notice will be given. Each student should become thoroughly familiar with the procedures given in the Purdue Graduate School Bulletin and Policies and Procedures of the Graduate Degree Program, Department of Entomology.

 

The Department of Entomology provides a framework for advanced study which students, guided by the staff, strive to become scientists and teachers of the highest quality. The national and international reputation of our department depends, in part, upon maintaining a student body of superior abilities. Students must, in some measure, reflect and surpass the scholarly accomplishments of the staff under which they study. Because of the emphasis on individual programs of study, students have the opportunity to challenge traditions and to contribute new knowledge. It is important that staff members develop themselves and their students to the highest degree of scholarship for personal and scientific enrichment. This challenge for high achievement creates a dynamic atmosphere for graduate studies.

 

The Department of Entomology offers programs leading to the Degrees of Master of Science (M.S.), Doctor of Philosophy (Ph.D) and Non-Thesis Master of Science. A thesis is required as partial fulfillment for the M.S. and Ph.D. In general, it is the policy of the department to require the M.S. before the Ph.D. and all students having only the baccalaureate degree will initially be registered for the M.S. However, for students with scientific degree objective to Ph.D., this change must have the approval of the student's Advisory Committee, the Departmental Graduate Committee and the Head of the Department. After such a change in degree objective, a student will not be allowed to return to and M.S. program except under unusual circumstances. A reversal in degree objective must receive the same approval as above.

 

The Department has adopted the admission standards outlined in the Bulletin of the Graduate School. The materials used to evaluate an application for admission are generally as follows: grades (point index); Graduate Record Examination (GRE) score (verbal, quantitative, analytical, and advanced biology); appropriate level of course work; three letters of recommendation; statement regarding objectives of graduate study and other evidence of interest or potential. A score of 550 on the Test of English as Foreign Language (TOEFL) is required for admission of all international students. The Graduate School considers a 3.0 grade point average (A=4.0) as minimal for admittance for graduate study.

When the department recommends admission, but cites academic deficiencies, the applicant is so informed in writing. These deficiencies are to be remedied during the first semester in the course of the student's program of study.

All new admissions will be valid for three terms. If a student does not enroll by the third term, they must reapply for admission. This does not apply to international students. When their admission date is changed, the International Students and Scholars Office must issue new visa papers. International students who desire to change their admission date must submit a written request to the department.

Occasionally a student who does not meet the usual standard for admission will be accepted conditionally. The student is informed of conditional acceptance at the time of admission. The Graduate School will withdraw the eligibility of these students to register until the conditions have been met.

 

There are no requirements for total course hours or level of courses for the M.S. and Ph.D. programs beyond those mandated by the Graduate School for residency credit. One course in statistics is required unless a basic statistics course has been taken previously. Six hours of course work outside the Department of Entomology are required for both the M.S. and Ph.D. The specific requirements for the non-thesis M.S. program, which are different, are outlined in this document.

 

Every M.S. and Ph.D. student is required to present a research proposal seminar in a symposium that is part of the Department Seminar Series, which is offered toward the end of every Fall and Spring semester.  A student shall register for ENTM 69000 (Seminar) for 1 credit on a Pass/No Pass basis during the semester when a seminar is presented.  Proposal seminars cannot appear on the student's plan of study.

 

 

 

Proposal seminars will be a presentation of the student’s research proposal with the intent to gain constructive feedback on the planned work before the research has begun.  It will also serve to introduce the student to the department.  It is suggested that students present their seminar as soon as their research proposal is approved and not later than the end of the second semester (not including summer) for MS students and end of the third semester (not including summer semester) for PhD students.  If a student is unable to present within this time-frame, he/she may request a postponement to an additional semester with permission from his/her committee chair.  Students in the non-thesis M.S. option must present a seminar related to their project by the end of their second semester (not including summer) in the department. 

 

 

Preparation of the Research Proposal Symposium

 

 

Symposium organizer/graduate chair

 

 

·          Announce symposium and distribute requirements to all qualifying students.

 

 

·          Establish a date or dates for Graduate Proposal Symposium.

 

 

 

 

 

Students

 

 

Students who intend to participate in the symposium are required to complete the following requirements two weeks prior to presenting their seminar

 

 

·          A research proposal approved by his/her advisory committee.

 

 

·          Provide a title and short abstract (250 words or less) to the symposium organizer to be used in the symposium program and advertisement of the event.

 

 

·          Give a 12-15 minute talk with ~3-5 minutes for questions outlining the proposed research.  This talk should succinctly provide a brief background to the problem, the specific hypotheses to be tested, and the methods that will be used to address these hypotheses. 

 

 

 

 

 

Participation in the Research Proposal Symposium does not prevent a student from presenting a full length research proposal seminar to the department at the request of their major professor and/or committee. A student is encouraged to meet with his/her advisory committees within several weeks after the research proposal symposium presentation to receive more detailed feedback.

(Addendum: Seminar Guidelines)  

 


Occasionally a student is admitted and assigned a temporary advisor. The student is notified of the name of the temporary advisor before arrival. Upon arrival, the student should report to that individual. The temporary advisor, if possible, is active in one of the fields of interest specified by the applicant and will assist the student with orientation, registration and initial supervision.

 

Registration should be completed in the advanced registration period to ensure the desired class schedule. Each semester the student will be responsible for obtaining a class registration form (Office of the Registrar Form 23-Course Request) from the graduate secretary. Employment status is certified on the form by the business office. Registration forms require the academic advisor's designator code for ENTM 698/699. Students may not make changes to plans of study, complete prelims, and take final exam, etc., if not currently registered.

A student on an assistantship must register each semester. Students on an assistantship cannot register for "degree or exam only" and registration must conform to their appointment(s). In the semester in which they are a degree candidate, students must register for at least three hours under the appropriate research designation (ENTM 698-M.S., ENTM 699-Ph.D.). Exception to this is registration for "Degree Only" or "Exam Only" that requires the approval of the Graduate School. The registration fee for "Degree Only" or "Exam Only" is $137.00. See additional information below.

See Absentia Program for registration procedures for this classification.

 

Students wishing to register for either "degree only" or "exam only" must submit the appropriate documents to the Graduate School prior to the mid-point of a session or the registration will be converted to three hours of research. Graduate students are required to have been registered for a minimum of three hours in the preceding session to be eligible for a privileged registration of "exam only" or "degree only".

 

Students who have earned the baccalaureate degree and wish to enroll in a graduate-level course on a non-degree basis must be admitted to Purdue University as a "postbaccalaureate" student. This admission process is accomplished by completing the standard Graduate School Application for Admission (G.S. Form 1) and marking the "postbaccalaureate" box under the item "Enrollment Objective". Evidence of a baccalaureate degree is required for admission as a postbaccalaureate student.

The application should be submitted to the Graduate School with the $55 application fee. (An application fee is not required if an applicant has a previous graduate record at Purdue.) Evidence of a baccalaureate degree should be submitted directly to the department. The Graduate School will forward the application to the department, and if the department reviews the application favorably, it will be returned to the Graduate School for formal admission. The student will not be able to register for graduate coursework until the Graduate School has approved and entered the admission into the central Purdue computer system.

At the completion of the admission process, the student may register for graduate coursework by completing a registration form (Registrar's Form 23) and obtaining the appropriate signatures in the department. Once admitted, the student will have "eligibility to register" in the department for three consecutive sessions, unless the department has stated otherwise. If the student has registered in a 500 or 600 level course during the past year, the student does not need to complete the admission process again but simply will need to register for the desired course. Students who later decide to pursue a degree program at Purdue will need to complete the Graduate School Application for Admission (G.S. Form 1) again, this time as a degree-seeking student.

 

The Graduate School requires a demonstration of written English proficiency by both native and non-native speakers of English. The summary statement that is included with the letter of admission from the Graduate School will indicate whether the student has met the requirement before arrival. The requirements are as follows:

 

  1. A plan of study will not be approved until the English proficiency requirement is satisfied.
  2. A student whose native language is English may meet the requirements in any of these ways:
    1. by receiving a "B" or better in all undergraduate courses in English composition. If this condition has been met, it will be noted on the student's summary statement that is included with the letter of admission.
    2. by submitting documented scores of 600 or higher on the Verbal Aptitude Section of the Graduate Record Examination (GRE) or 36 or higher on the verbal portion of the Graduate Management Admission Test (GMAT) have satisfied the written English proficiency requirement.
    3. students who ranked in the top 10 percent of their high school graduating class and who received undergraduate composition credit for having achieved documented scores of 650 or higher on the verbal section of the Scholastic Aptitude Test (SAT) have satisfied the written English proficiency requirement.
    4. students who have not satisfied the written English proficiency requirement either by undergraduate courses or by test score and class rank must do so by satisfactory performance in English 059 (an essay test administered by the Office of Writing Review).

     

  1. A GRE verbal score of 600 or better
  2. A GMAT verbal score of 36 or better
  3. A satisfactory grade in ENGL 009
  4. A satisfactory grade in ENGL 002. (Registration into ENGL 002 is open only to those with unsatisfactory performance in ENGL 009)

Non-native speakers of English who are U.S. Citizens or who hold permanent visas may satisfy the written English proficiency requirement by any of the methods described above.

The Office of Writing Review is located in Room 225, Heavilon Hall. The Office of International Students and Scholars (Room 136, Schleman Hall) provides assistance to the international student attending or applying to Purdue. Questions pertaining to Visas, Certificates of Eligibility (I-20 or IAP66) should be directed to this office.

 

All graduate teaching assistants/instructors whose first language is not English must demonstrate adequate oral English proficiency before being assigned duties involving direct instruction of students. For additional information, contact the Oral English Proficiency program, Heavilon Hall (49-49380).

 

It is desirable that a student selects a major professor from within the area of the proposed specialization. Students are encouraged to consider the interest of the faculty in the department before selecting a major professor. Faculty members are willing to discuss their interests with graduate students to help with this decision. Graduate students are to initiate these discussions.

The major professor-student relationship must be mutually acceptable and have approval of the Head of the Department. This individual is chairperson of the academic advisory committee, and is responsible for overseeing student's research. Students are to designate major professors before the end of the first semester following admission.

 

The advisory committee must be selected during the first semester of graduate study. The major professor and the student will together select individuals to serve on the advisory committee who represent the student's primary and related area(s) of interest. If a student should select a non-Purdue committee member to serve on their advisory committee, the individual must have a faculty certification number. The graduate secretary will obtain the certification electronically via the Graduate School database. Advisory committees for both the M.S. and Ph.D. must consist of at least three graduate faculty members. One member of a Ph.D. advisory committee must be from another department.

It is the advisory committee's responsibility to assist the student in planning an academic and research program. During the first semester of graduate study, the major professor, other members of the advisory committee and the student shall meet to discuss the graduate program and prepare a plan of study. A committee member shall be available to consult with and provide guidance to the student during their time of graduate study. Students are encouraged to maintain communication with committee members.

The advisory committee of each graduate student is required to meet at least annually to determine the progress of the program and give direct guidance. The graduate student and the advisory committee are required to prepare a statement of progress (signed by all members) based on the annual meeting. (Submit on a form entitled "Entomology Progress Record for Graduate Staff" -  MS or PhD). This form is available in the entomology mailroom or from the graduate secretary. The report is given to the graduate secretary and placed in the student's record file.

 

The plan of study lists primary and related area or areas that are chosen on the basis of the student's interest and needs. The plan of study must have the faculty identifier code of each committee member (provided by the graduate secretary) and include his or her primary areas. Before filing the plan of study, a student must have satisfied the Graduate School English Proficiency requirement and have filed with the graduate school and the entomology department, official transcripts showing receipt of all previous degrees. Transfer of graduate credits from other institutions may be possible. A formal plan is completed as a direct result of an advisory committee meeting. The plan of study must be submitted to the Department Head for approval during the second semester following their arrival. Although the plan of study may be modified (Request for Change to the Plan of Study G.S. Form 13) all requirements in its final form must be met before graduation. The Request for Ph.D. Degree Advisory Committee and Plan of Study Approval (G.S. Form 4) is used for doctoral degree programs. The Request for Master's Degree Advisory Committee and Plan of Study Approval (G.S. Form 6) is used for master's degree programs. No 100 or 200 level courses may appear on a plan of study and no more than a total of six credit hours of 300 or 400 level courses may be listed on a plan of study. Departmental requirements of 100 or 200 level courses or of 300 and 400 level course work in excess of six credit hours may be listed on the reverse side of the plan of study form along with other departmental requirements that are prerequisite or corequisite to graduate degree study. (The Graduate School does not monitor requirements listed on the back of the plan of study)

Research credits or courses with zero credit are not to appear on the plan of study but they may be listed on the reverse side of the plan of study form.

 

Course credits earned as an undergraduate at Purdue or other accredited institutions of higher learning may be applied toward an advanced degree if these credits are in excess of any requirements for the baccalaureate degree. The institution from which the student received the baccalaureate degree must certify as graduate credit, and will be accepted only if

  1. the student had senior standing when taking the course,
  2. receipt of a grade of B or better,
  3. designated as a graduate course, and
  4. taken at the graduate level

(a course taken at Purdue must be certified by the instructor as having been taken at the graduate level; the undergraduate student should therefore, be advised to notify the instructor at the beginning of the course of intent to use the course for graduate credit, using Registrar's Form 350, Academic Record Change). The sum of the credits earned is limited to 12 hours on the Plan of Study.

 

The total elapsed time of a completed graduate degree program, from first semester registered to the completion of the final examination shall be no more than four calendar years for PH.D; three calendar years for the M.S. or five calendar years for Ph.D. without M.S. (effective 1-28-94).

At the end of the respective periods, a student's graduate status in the Department of Entomology shall be terminated unless an extension is recommended by the student's advisory committee and granted by the Graduate Committee and Department Head. An extension shall be limited to one calendar year.

 

To remain in good standing in Entomology graduate programs, a student must maintain a cumulative 3.0 (B) average in all courses taken at Purdue, listed on the Plan of Study (including required Statistics). Grades in graduate foreign language courses (e.g. French, German, Russian and Spanish 601, 603, or 605) are not included.

Performance in Research: Research credits for which the student receives an "Unsatisfactory" grade will not count toward satisfaction of the residency requirement. Two consecutive sessions of "U" grades for research registration mandate that the department take formal action and inform the Graduate School with regard to either discontinuation or conditions for continuation of the student's graduate study.

Students failing to meet this standard may be subject to dismissal from the department, each case will be reviewed by the student's Advisory Committee, the Graduate Committee, and the Head of the Department. In addition, the Graduate Committee will review any student's progress when requested to do so by the Major Professor or the Head of the Department.

 

If any study of identified arthropod species or races or material that could not be identified precisely at the time of the research, then a representative series of these research specimens should be deposited with the curator of the Purdue University Entomological Research Collections. These specimens will be adequately identified with the research project and researcher and be accessioned into the collection as vouchers of the research, available for future reference. In case of possible mistake in identification of material or future nomenclatural changes, these vouchers are invaluable as a check on the research data.

This requirement is especially applicable to natural populations of arthropods, but also in some instances to culture stock populations. If there are any questions as to whether or not material should be deposited as vouchers, the student should consult the Museum Curator. Identification and labeling procedures should also be undertaken in compliance with the museum policy and possibly with the aid of the museum staff. Voucher depositions, as a graduation requirement, must be made prior to graduation. Deposition of biological specimens of other taxa may be equally important and consideration should be given to specimen deposition in the appropriate museum/collection center.

 

Knowledge of a foreign language is not required for the M.S. degree. Knowledge of one or more foreign languages may be required of a Ph.D. student at the discretion of the advisory committee whose decision will be based on the potential usefulness of the language(s) as an academic tool for the student's current and future career. If an advisory committee requires foreign competency of a student, they shall also determine how the requirement shall be fulfilled.

 

In addition to course work, an original and scholarly thesis must be prepared based on a well-planned and executed research program. You must register for research hours each semester (including summer) that you are here. It is recommended that a student participate in regularly scheduled meetings with his/her major professor. An annual meeting with the student and their advisory committee is required by the department. Prior to beginning detailed research, a comprehensive research proposal is prepared by the student (with assistance of the advisory committee). The research proposal must be approved by the advisory committee and filed with the graduate secretary by the end of their first year for MS students and by the end of their second year of study for PhD students. If these deadlines are not met, the student will not be allowed to register for the next semester of courses. Reasonable accommodations will be considered by the graduate advisory committee, major professor and chair of the Graduate Committee if it is a hardship to meet this deadline. 


The total number of hours of academic credit used to satisfy residency requirements consists of all course credit hours that appear on the plan of study, other graduate course credit hours with grades of C or better that appear on the Purdue transcript, and research hours that appear on the Purdue transcript.

 

  1. At least one-half of the total credit hours used to satisfy degree requirements must be earned in residence on the Purdue Campus where the degree is to be granted. Course credits obtained via televised instruction from a campus shall be considered to have been obtained in residence on that campus.
  2. At least 30 total credit hours are required.

In fulfilling these requirements, a maximum of 15 credit hours will be allowed from any one semester (maximum hours proportional to length of summer session). If a student completes all the academic requirements but has insufficient residence credits, a letter of explanation may be forwarded to the Dean of the Graduate School. If justification is sufficient, the Dean of the Graduate School may waive part of the residency requirement.

 

The final exam for the M.S. is conducted by a master's examination committee consisting of four or more members. Three positive votes of examining committee members are required for the student to pass the final exam. Final oral examinations cannot be scheduled during 'dead week'. The first part of the examination includes an oral presentation (of not less than 30 minutes) of the thesis research and is open to the public. It is followed by a closed session during which the examining committee may ask questions over major and related course areas, and the student presents a defense of the thesis. Thesis examinations must be scheduled by the Graduate School by submitting the G.S. Form 8, Request for Appointment of Examining Committee) not less than two weeks in advance of the final examination. The Final Examination Reports, G.S. Form 7 (for master's) or G.S. Form 11(for PhD) must be signed by the examining committee and recorded by the Head of the Graduate Program (who is the Department Head for Entomology) and received by the Graduate School two weeks before the end of the semester. To meet this deadline final examinations must be held before the last week of classes. The examination is limited to two hours on one day, but if necessary, it may continue on a subsequent day.

A candidate should consult with members of his/her committee regarding the areas of competency expected and the pro endure of the examination.

 

 Any current graduate student who wishes to continue for a Ph.D. degree following completion of a M.S. in the Department of Entomology must make a request to the Department of Entomology. The application will be reviewed by the Department of Entomology Graduate Committee. Applicants will have the option of submitting updated GRE and TOEFL scores if they desire. All other required documents (New Statement of Purpose on the proposed PhD program and a letter of recommendation from current major advisor) must be filed specifically for the Ph.D. application. Transcripts of undergraduate coursework provided for the M.S. application will be utilized as well as the student’s current academic record. The Graduate Committee's recommendation to the department head will be based on the requisite application materials.

When a decision is made, the Department Head will notify the student. If a student continues in a Ph.D. program the Graduate School needs notification by the Department Head. Application materials are retained in the department. 
 

Upon admission, the new Masters's candidate, with assistance from the temporary or academic advisor shall tentatively choose either the thesis or non-thesis option. A formal and binding declaration of option shall be made with the approval of the major professor, graduate committee and department head, preferably by the end of the first full semester and no later than the end of the second semester of residency. The option decision should be based in part on a careful consideration of the student's interests, program availability within the department, and career goals and requirements. Criteria governing the assignment of a major professor and advisory committee and associated timetables shall be the same for all new graduate students as discussed in the "Policies and Procedures of the Graduate Degree Program, Department of Entomology."

 

General Graduate School and Departmental requirements concerning the formal plan of study, English proficiency, statistics course work, seminar participation, and standards of work as outlined in the "Policies and Procedures of the Graduate Degree Program, Department of Entomology" shall be the same for both thesis and non-thesis Master's students.

 


Admissions standards and procedures will be the same for all applicants (regardless of eventual choice of the thesis or non-thesis option) as per those outlined in the Bulletin of the Graduate School and the evaluation criteria set forth in the "Policies and Procedures of the Graduate Degree Program, Department of Entomology." All students granted admission should be assigned a temporary or academic advisor who will assist in orientation, registration, and guidance.

 

  1. A minimum of 32 semester hours of course work shall be included in the Graduate Plan of Study.
  2. A maximum of six credits of 300 and/or 400-level courses, taken while enrolled as a graduate student, may be included in the plan of study: 100- and 200- level courses are not permitted.
  3. A written and/or oral examination must be passed as partial fulfillment for the degree. The examination is to be administered in the proposed final semester of study. The examination shall be formulated and conducted by an Examining Committee consisting of four or more members. If the Examining Committee is composed of individuals different from the Advisory Committee, the written and/or oral examination must be scheduled by the Graduate School by submitting the G.S., Form 8, Request for Appointment of Examining Committee (see appendix) and specifying non-thesis masters option not less than two weeks in advance of the final examination. If the Examining Committee has four or more members, only one negative vote may be recorded if the student is to pass the final exam. The Final Examination Report must be signed by the Examining Committee and recorded by the Head of the Graduate Program (who is the Department Head for Entomology) and received by the Graduate School at least two weeks before the end of the semester. To meet this deadline final examinations must be held before the last week of classes. Final examinations cannot be scheduled during "dead week". An oral examination is limited to two hours on one day, but, if necessary, it may continue on a subsequent day. A candidate should consult with members of his/her committee regarding the areas of competency expected and the format of the examination.
  4. In lieu of a thesis project, some individual creative activity-above and beyond course work, related to the student's are of interest, and approved by the advisory committee-shall be undertaken at some time during the student's tenure. This may, for example, involve short-term research projects; hands-on field, laboratory, extension, or teaching experience, an apprenticeship in a skill-oriented job; library research; documentation; cataloguing, or display. The student will make an oral and written report of the activity that will be made available to the faculty.

 

The basis of the program is a unique interdisciplinary curriculum, which builds on course offerings in the Departments of Agronomy, Entomology, Horticulture, Botany & Plant Pathology, and Agricultural Economics. The specific graduate program for each master's internationalist student is developed with their graduate advisory committee and is flexible to meet the needs of each individual student as well as the anticipated skills development required for Peace Corps service.

Under this option, students pursue a non-thesis Masters option in the Department of Entomology for which 44 semester hours of coursework is required. Students are required to complete a special project during their two year Peace Corps Volunteer service for which they may earn up to nine credit hours. The project will focus on the general area of crop protection, and will involve the development of a case study or other scholarly activity. Satisfactory completion of this project will constitute part of the requirements for the M.S. degree.

 


The total number of hours of academic credit used to satisfy residency requirements consists of all course credit hours that appear on the plan of study, other graduate course credit hours with grades of C or better that appear on the Purdue transcript, and research hours that appear on the Purdue transcript.

 

  1. At least one-third of the total credit hours used to satisfy degree requirements must be earned (while registered for doctoral study) in continuous residence on the Purdue Campus where the degree is to be granted.
  2. At least 90 credit hours are required
  3. A master degree from any accredited university is considered to contribute 30 credit hours toward satisfying this residency requirement.

In fulfilling these requirements, a maximum of 15 credit hours will be allowed from any one semester (maximum hours proportional to length of the summer session). If a student completes all the academic requirements but has insufficient residence credits; a letter of explanation justifying the deficiency should be forwarded to the Dean of the Graduate School. If justification is sufficient, the Dean of the Graduate School may waive part of the residency requirement.

 

To become eligible to take the examination, the student must have demonstrated written English proficiency, filed a plan of study, satisfactorily completed most of the formal study, and satisfied any foreign language requirements. This examination will be conducted by an examining committee of at least three members of the graduate faculty who need not be members with whom the student has taken course work. One member of the examining committee is to be from outside the Department of Entomology. Members of the examining committee will be nominated by the major professor and approved by the Department Head and by the Dean of the Graduate School. The Request for the Appointment of the Preliminary Examination Committee Form (GS Form 8) must be filed not less than two weeks prior to the taking of the oral examination. The examination must be completed at least two sessions before the expected date of the doctoral final examination. The composition of this committee frequently includes members of the advisory committee. The examination may have both written and oral sections. The general areas to be included in the written examination will be defined by the members of the examining committee in consultation with the student. Questions from faculty members outside the examining committee may be solicited. The student is urged to consult with the examining committee regarding the areas of knowledge for which he/she may be required to show competency.

An ad hoc Examination Committee member may be appointed at the discretion of the Department Head to examine the student over the area(s) that may not be adequately represented in the expertise of the examining committee. In addition any faculty member may participate in the oral Preliminary Examination without voting privilege (Graduate School Policy Manual). Faculty members wishing to participate shall notify the chairperson of the committee prior to the examination.

Written preliminary examinations over related areas are given only at specific times by some departments and a member of an examining committee from such a department may require that this examination be taken. Such examinations will be taken as near the date of the primary area examination as possible.

When the written preliminary examinations have been completed to the satisfaction of the examining committee, an oral examination will be conducted and may cover all subjects that the examining committee feels are reasonable in assessing the potential of the Ph.D. candidate. The oral exam should last a maximum of two hours but, if necessary, may continue on a subsequent day.

The student is admitted to doctoral candidacy upon satisfactory completion of the preliminary examination. If the report is unfavorable, the examining committee may recommend that the student be permitted to request a second examination by submitting a new request G.S. Form 8.  The student must wait at least until the following session (including summer session) to repeat the examination. If failed twice, a student may not be given a third examination except upon the recommendation of his/her examining committee and with the special approval of the University's Graduate Council.

 

After the preliminary examination and before the final examination, at least two complete semesters must pass. When all of the other requirements including completion of the thesis have been met for the Ph.D., the doctoral candidate submits a request for scheduling an examination. A final draft of the dissertation must be given to the committee members not less than two weeks prior to the scheduled date of the final exam. Graduate School policies that govern the sequence of events culminating in the Ph.D. final exam are:

  1. A first draft of the thesis should be in the hands of the major professor at least six weeks before the end of the session in which the degree is to be awarded.
  2. A typed copy of the thesis and three duplicate copies must be submitted to the major professor at least three weeks before the end of the sessions in which the degree is to be conferred. The thesis must be prepared in accordance with guidelines established in the current A Manual for the Preparation of Graduate Thesis- Fifth Revised Edition a copy of which may be obtained in the Library Thesis Deposit Office, Stewart Center Room 279, and in the style(s) declared on the departmental Thesis Style Form. The thesis must bear the written approval of the professor who has directed the research before it is submitted to the final examining committee.
  3. The Final Examining Committee for the Ph.D. candidate shall consist of a minimum of no fewer than four members of the graduate faculty selected and appointed in a manner similar to the Preliminary Examination Committee. The formal request for the appointment of the examining committee must be received by the Graduate School not later than two weeks preceding the final examination. This formal request must specify the time and place of the examination so that public announcement may be made for the benefit of interested members of the faculty and student body who may wish to attend. The examination will consist of two parts:
    1. The candidate will present the results of the doctoral research in a formal, public session. The time allotted for presentation shall not be less than 30 minutes nor more than one hour.
    2. Immediately after this presentation, the candidate will be examined orally, primarily as a defense of the thesis. The oral examination may be open or closed to the faculty at the discretion of the examining committee.

The Final Examination Report, G.S. Form 11 (for Ph.D.) must be signed by the examining committee and recorded by the Head of the Graduate Program (who is the Department Head of Entomology).

 

Effective Fall Semester 1994, the University's format requirements were reduced to a minimum and the Purdue University Library Thesis Office has been delegated the responsibility for monitoring these requirements.

Specifics regarding these requirements:

  1. paper requirement
  2. typeface and quality
  3. spacing
  4. margins
  5. page numbering
  6. title page
  7. abstract (abstract can be no longer than 350 words)

These items will be checked when the final copy (called the Deposit Copy) of the thesis is presented for deposit in the library. If the thesis deposit copy does not meet requirements at this time, it will be rejected. This could mean that a student will not meet deadlines to graduate.

All graduate thesis of the Department of Entomology shall include as a minimum: Thesis Acceptance Form, Title Page, Table of Contents, Thesis Abstract, and the text of the thesis which shall include a general introduction to the thesis including a literature review and chapters which might be presented in a style suitable for submission to refereed journals. The general format of the thesis shall be as outlined in the sixth revised edition of "A Manual for the Preparation of Graduate Thesis" of Purdue University.

Additional major items such as a List of Figures, List of Tables, Bibliography, etc. can be included in the thesis and should be formatted as dictated by the University's Manual. If the thesis includes only the required listed above, each unit (thesis introduction, text chapter) will include a "literature cited" section. Inclusion of a thesis "literature cited" section does not preclude a separate "literature cited" section within a text chapter. However if the format includes a thesis literature-cited section and literature-cited sections within chapters, citations within chapters would be repeated in the thesis literature cited section.

 

The student, major professor and advisory committee will determine what items will be included in the thesis beyond the Departmental and University requirements. The form declaring the thesis style to be used is to be submitted with the plan of study to the Departmental Graduate Office and will indicate what style(s) will be used. (Refer to Graduate School memorandum, "New Thesis Format Procedures", dated 3-30-94.)

The Graduate School mandates that each department designate the person(s) responsible for determining that the thesis format requirements are met. In the Department of Entomology this responsibility is with the Major Professor. In addition, the Department Head has to approve each thesis and will also act to assure that the departmental guidelines are met. The following items must accompany the Deposit Copy:

Thesis Acceptance (G.S. Form 9) signed by all the persons indicated and bound as the first page of the thesis; and (2) a completed Request for Confidentiality of Thesis (G.S. Form 15) if the thesis is to be placed on the confidential shelf. Doctoral candidates also must provide a signed University Microfilms International agreement and one extra copy, unbound, of the title page and abstract.

The final copy will be checked by the Library Thesis Deposit Office, Room 279, Stewart Center. Appointments can be made by calling 42905. The deadline for deposit of the thesis is two weeks prior to the close of the semester but this date should always be checked and verified by the candidate. Calendar deadlines can be obtained from the graduate secretary.

A Thesis Receipt (G.S. Form 16) from the Library Thesis Deposit Office, acknowledging the proper deposit of the thesis, must be received by the Graduate School in Room 170 Young Graduate House before the end of the first working day following the last day of classes.

A minimum of four copies of the thesis or dissertation must be prepared. Upon completion of a satisfactory examination these copies are to be distributed as follows: original (Deposit) copy- Library Thesis Deposit Office; the Department Head of Entomology, the Major Professor, and the candidate.

The candidate may wish to have additional copies for sponsoring agencies. In the latter instance, such arrangements must be approved by the Department.

 

The initial duration of confidential status of a thesis will be one year; extensions of up to six months duration may be requested. In cases where the sponsoring organization has a contractual arrangement, which expressly stipulates a longer time period of confidentiality, with Purdue University and/or the Purdue Research Foundation, a two-year period of confidentiality may be requested.

 

To satisfy the requirement that all doctoral thesis will be published, Purdue University has made arrangements for all thesis to be microfilmed by University Microfilms International, Ann Arbor, Michigan. In a mailing from the registrar, candidates are notified of the doctoral thesis microfilming fee that must be paid to the bursar. Candidates will receive no direct billing or reminder from the bursar relative to the payment of this fee.

 

Most thesis yield information, which should appear in the scientific literature as soon as possible. All candidates should have a manuscript(s) in final form by the time of the final examination or before they leave the department. Frequently, some portions or a research project may be published well before that date. Such publication does not prevent the use of the same material in the thesis.

When preparing for publication, it is important to:

  1. Have approval of the Major Professor
  2. Submit copies for Departmental review (two reviews are required; the forms to be completed with review are available in the entomology mailroom.)
  3. Incorporate suggestions of reviewers with further approval of Major Professor
  4. Submit copies to Department Head for transmittal to the Office of Agricultural Research Programs (ARP) for approval and assignment of an ARP Number. Use form prescribed (ARP Form 7, available in the General Form drawer in the entomology mailroom).
  5. After receiving ARP number, submit to journal selected

When galley proofs are returned, these should be read critically by the author and the major professor. Reprints purchased from departmental or grant funds are ordered through the departmental Business Office.

 

A doctoral student who has completed the preliminary examination and wishes to leave the University and to continue doctoral candidacy should request to register for research in absentia.

  1. Initiating a Request

A doctoral student may, with the approval of the major professor and head of the graduate program, petition for permission to register for research in absentia. To do so, a completed Request for Research in Absentia (G.S. Form 12) must be received by the Graduate School at least one month prior to the beginning of the initial session for which absentia registration is sought.

  1. Restrictions

A student who holds a Purdue University graduate appointment is not eligible to register for research in absentia. If the graduate appointment is related to a research project off campus, the student may be eligible to request a change of duty station.

  1. Qualifications

To be eligible for absentia status, students must:

  1. have completed their course work and their preliminary examination
  2. have made significant progress on the thesis research topic
  3. have established, in coordination with their major professor, a plan for accomplishing research at the absentia location
  1. Stipulations
    1. Continuous Absentia Registration

      The registrar will automatically register the student for each spring and fall semester if fees were paid in the previous semester. The student must be registered for every regular semester (spring and fall, but not summer) until the degree has been granted, until the absentia privilege is rescinded, or until the student withdraws from the University.

    2. Payment of Fees

      The bursar will automatically send the student a bill. Late payment will be subject to the usual additional fee. It is the student's responsibility to keep the bursar informed of his or her current address. Nonpayment of absentia fees will terminate the student's registration and cancel the absentia privilege.

    3. Research in Absentia Credit

      Automatic absentia registration is always for three hours of research credit. However, permission may be granted by the Dean of the Graduate School to register a student for up to 15 hours of absentia credit at the same fee assessed for the standard three hours. A Course Request (Registrar's Form 23)must be approved by the major professor and the Graduate School for registration in each session in which more than three hours is requested.

      This variable credit registration makes it possible for the level of registration to accurately reflect the level of research effort by the student. Thus, students devoting full time to research will be allowed to register for up to 15 credit hours of 699A, while those with fractional research commitments will be allowed proportional 699A registration. Summer registrations will be proportional to the length of the summer.

      The initial request by the student to the Graduate School for more than three hours registration must be supported by a statement prepared by the major professor and approved by the head of the graduate program. It often may be appropriate for this statement to be part of the initial request on G.S. Form 12 to undertake research in absentia. This statement should provide information about the student's employment status and the level of support provided by and institution other than Purdue for the student's research in terms or facilities and/or release time. The duration of this support also should be indicated. Subsequent requests for more than three credit hours of 699a registration that are consistent with the initial request will require no further justification.

    4. Research Supervision

      The student doing research in absentia is to be supervised or guided by the major professor and must maintain frequent contact so that the major professor can monitor the student's progress. If the candidate's thesis research requires on-site supervision at the absentia location, the Request for Research in Absentia (G.S. Form 12) must be accompanied by a statement specifying who will provide this supervision and his or her qualifications.

     

  1. Completing Study While in Absentia
    1. Final Examination

      A student may take a final examination while registered in absentia.

    2. Graduation

      A student may graduate while registered in absentia. Absentia students will not automatically be placed on the preliminary graduate list. The department should make certain that absentia students who intend to graduate are added to the preliminary candidate list at the appropriate time.

    3. Summer Graduation of Absentia Students

      Since absentia registration is not automatic for the summer session, an absentia student who expects to graduate in the summer must initiate registration through the department in the usual manner and check "Yes" in the candidate section on the Course Request (Registrar's Form 23).

     

  1. Modifying or Stopping the Absentia Registration

A student may stop an absentia registration and withdraw from graduate study by completing the Course Request (Registrar's Form 23) with a drop notation for 699A and a note in the comment section to stop the absentia registration. The course request must be signed by the major professor and the head of the graduate program.

A student may convert an absentia registration to registration for regular research hours by completing the Course Request (Registrar's Form 23) with a notation to drop 699A and to add 699 credits.

Each department in which graduate research is being carried out is responsible for making periodic reviews of the graduate student files to determine whether or not all students who are actually doing research in absentia have been given proper approval and are registering each semester as required. 

 

The Graduate Council reaffirmed the principle, that the authorities to approve plans of study that are granted to the head of the graduate program (Entomology, Department Head), school dean, and the graduate dean are authorities of substance, with the concomitant authorities to reject plans of study.

Approved as policy the current practice that authorities of substance to approve advisory committees are vested in the head of the graduate program (Entomology, Department Head).

 


Every graduate student is encouraged to become affiliated with professional societies (e.g., The Entomological Society of America (ESA) in the student's area(s) of interest. Participation at professional meetings is strongly recommended since the presentation of publication of scientific papers is a vital part of research and graduate training as well as being an excellent method for becoming known by future colleagues.

(Applications for Membership in the ESA are available in the main office, SMTH 100.)

Because graduate study is a relatively short period, the department encourages graduate students to participate in all of its functions so that students, staff, and faculty may become better acquainted.

 

There are a number of different appointments (e.g., graduate assistantships, fellowships, sponsorships, etc.) for graduate students and the mechanics of handling them vary accordingly. Each graduate student, upon arrival at Purdue, should contact the Department of Entomology's Business Manager in the Business Office.

 

Many graduate students need to travel to conduct their thesis research or as part of their employment by the Department. Such travel has to be approved, so arrangements should be worked out between your major professor or faculty project leader (if someone other than your major professor). There are legal consequences involved, which require close adherence to proper procedure. Contact the Department of Entomology Business Office for rules and regulations.

 

Vehicles are primarily assigned to projects and the demand is generally greater than supply. This means contacting staff and scheduling in advance. It also means leaving the vehicle clean, properly parked, and filled with gas. These vehicles are for University business only. A driver must possess a valid driver's license issued by any of the fifty states. Refer to "Operations Handbook" for a list of departmental vehicles.

 

In the course of a graduate program, it is not uncommon for a student to wish to establish contacts with individuals at another institution. This may be prompted by the need for biological material, special data, questionnaires, etc. Such needs must be discussed with the major professor to obtain approval before proceeding.

 

The objectives of graduate study are primarily intellectual growth, maturity, and the achievement of an advanced degree. Students should strive to use their time with a minimum of absence for personal reasons. Absences from the campus are a matter between the student, the major professor and the Department Head. Vacations pertain only to those employed on an assistantship and are not automatic. Time accrued for vacation with pay is in direct relationship to the type of appointment. Vacation may not be taken before the completion of three months of continuous employment. All graduate students who anticipate absence(s) are required to obtain prior approval form the major professor. The President's Form 33A must be completed, signed by the student and major professor then submitted to the Department Head for approval and filed with the business office.

 

Indiana State Health Statute requires newly enrolled students be immunized against rubeola (10 day measles), rubella (German measles), mumps, diphtheria, and tetanus. This law mandates the University to block the registration of any student who does not comply. A grace period of one semester is granted. Records will be encumbered by the Office of the Registrar if students do not comply.

 


M.S.* Ph.D.
Seminars Yes Yes
Statistics 1 Course ** 1 Course **
Foreign Language No Discretion of Advisory Committee
English Proficiency Yes Yes
Course Work Outside Dept. 6 hrs. 6 hrs.
Qualifying Exam No No (unless taking M.S. exam @ Purdue)
Preliminary Exam No Yes
Final Exam Yes Yes
Thesis Yes Yes
*see Non-Thesis Masters Degree Option Policy Statement
**May be satisfied by previous credit


 

Before a student concludes their stay in the Department he/she should obtain a copy of the Personnel Termination Check-Out Sheet in the Business Office or Main Office in Smith Hall and ensure that all items on it are cleared. They should also deposit with the major professor the manuscript(s) for publication resulting from their graduate research at Purdue.

 

Students who hold the baccalaureate degree may be admitted to the Graduate School either as degree-seeking graduate students or as nondegree-seeking graduate students.

 

  1. Degree-seeking Graduate Student

A degree-seeking graduate student may be admitted to a program that awards a masters, educational specialist, or a doctoral degree. Degree-seeking graduate students are assigned subclassifications that serve as indicators of their objectives and progress from the admission degree.

  1. Masters Student: (Class M)

    Students admitted to a master's program are initially given this classification, which they retain until a master's plan of study has been approved by the Graduate School. A plan of study cannot be approved by the Graduate School until the student has demonstrated proficiency in written English.

  2. Master Candidate (Class B)

    Following approval of a master's plan of study, the student is reclassified as a master's candidate (Class B). The change in classification is effective for the academic session following the session in which the plan of study is approved. The student remains in this classification until graduation. The student must be registered as a master's candidate for the session in which the master's degree is to be awarded. (This classification may be bypassed by submitting a doctoral or educational specialist plan of study.)

  3. Educational Specialist Student (Class S)

    Students admitted to the educational specialist program are placed in this classification. A plan of study must be filed early in the program. A plan of study cannot be approved by the Graduate School until the student has demonstrated proficiency in written English. Once the special research project (EDCI/EDFA/EDPS697) has begun, the student must be registered continuously until the project is completed. Students must be registered under this classification in the session in which the educational specialist degree is awarded.

  4. Doctoral Admittee (Class A)

    Students admitted to a doctoral program are placed in this classification until their plans of study are approved. A plan of study cannot be approved by the Graduate School until the student has demonstrated proficiency in written English.

  5. Doctoral Student (Class C)

    Following approval of a plan of study, the student is reclassified as a doctoral student (Class C). The change of classification is effective for the academic session following the session in which the plan of study is approved. The student remains in this classification until the preliminary examination is successfully completed. The Graduate School cannot approve the scheduling of a preliminary examination until the plan of study has been approved.

  6. Doctoral Candidate (Class D)

    After the preliminary examination has been successfully completed, the doctoral student is officially admitted to doctoral candidacy and reclassified as a doctoral candidate (Class D). The change in classification is effective for the academic session in which the examination is completed. The student remains in this classification until graduation. At least two academic sessions devoted to research and writing must elapse between the preliminary and final examinations. The student must be registered as a doctoral candidate during the session in which the doctoral degree is awarded.

 

  1. Nondegree-seeking Graduate Students

Purdue provides a variety of educational opportunities for students who wish to acquire knowledge and training beyond the baccalaureate degree, but who do not wish to enter an advanced degree program.

Nondegree-seeking students who have been admitted to graduate study must have the necessary prerequisites or background and experience needed for any course in which they seek to enroll. Nondegree-seeking graduate students are classified in one of three categories:

  1. Postbaccalaureate Classification (Class 0)

    (See separate section of this manual on admission procedures.) The holder of a baccalaureate degree, or its equivalent, who wishes to undertake graduate course work without a degree objective may be admitted as a postbaccalaureate student. Postbaccalaureate admission is not provisional admission to a degree program.

  2. Teacher License Classification (Class L)

    The holder of a baccalaureate or advanced degree who, without degree objective, seeks to work toward an advanced teaching license may be admitted as a teacher license student. Admission in this classification does not ensure subsequent admission to a degree program.

  3. International Special Classification (Class F)

    An international student who holds a baccalaureate degree or its equivalent and who is financially sponsored by his or her government or employer may be admitted for study to meet objectives not appropriate for an advanced degree.

    Limitations may be placed on the level, content, and length of such registration. The basis for recommending such admission should be the availability of facilities and staff to meet the needs of the student and the academic potential of the student to profit from the proposed study.

    International special students will be counseled and their programs administered by the departments in the same manner as degree-seeking students.

    If, on occasion, after at least a semester on campus, it appears to be desirable for the student to change status form international special to that of a degree-seeking student, a letter from the head of the graduate program to the dean of the Graduate School should accompany the application to a degree program. The letter should set forth the academic justification for the proposed change. Applications for admission to a degree program must be in agreement with the terms of the sponsoring agent and the regulations set forth by the Office of International Student Services, and they must include the same supporting materials required of other degree program applicants.

  4. Postdegree Classification (Class P)

    This classification is for students who have received an advanced degree from Purdue and continue to register for additional courses. Students remain in this classification until the Graduate School receives notification that they are working toward another degree or registrations are discontinued. 

 

If transferring to the Entomology Department, the student is required to contact the graduate office of the department they are currently in and obtain: a "Request for transfer of Department" form (G.S. Form 17), a copy of the original application, copies of the Letters of Recommendation, and copies of all transcripts from their file. These documents and a new Statement of Purpose need to be submitted to the Entomology Department Graduate Secretary.

We suggest a student in Entomology who wishes to change to a graduate degree program in another department, visit with their major professor and/or the department head or the chair of the graduate committee before completing a "Request for Transfer of Department" Form and submitting it to the Graduate Secretary.

International students who wish to transfer from one department to another must check with the Office of International Students and Scholars to determine if their visa status will be affected by the transfer.