E-mail Etiquette

 

The electronic age has spurred the medium and frequency in which we communicate. Resumes and cover letters are submitted as attachments to emails or posted directly to on line application web sites. Email correspondence provides a fast, efficient delivery and turnaround time that is conducive to the demands of doing business.  When using email to correspond with employers, keep in mind that employers view a person's ability to communicate effectively over email as a direct reflection of their ability to conduct business for their organization.

  • The subject line should be specific, concise and easily identified.
  • Address your emails, even though this is included in the To and From sections, remember that you’re communicating with a person, not a computer.  Address the email to by using proper title i.e. Dear Mr. Mrs. Ms. Miss. Dr. etc.  If email is being delivered to multiple recipients, you can substitute Dear Gentleman, Ladies, and (Company Name) Personnel.
  • When sending standard emails to multiple organization, make sure you update recipient name and name of organization.
  • Your message should be direct and to the point and keep contents professional.
  • Proofread and always spell check. 
  • Do not use emoticons :) or TYPE IN ALL CAPS, avoid using too many colors.
  • Always BCC yourself so you have copies of your correspondence.
  • Close with an appropriate closing salutation and proper signature (your full name & contact information).