Sending a thank you note is good practice and good business. Most interviewers consider it unprofessional (or just rude) if you do not send a thank you note. They might assume you are no longer interested in the job. A thank you note is a great opportunity to set yourself apart and express your interest in the organization, you want the job and how you’ll fit into the company environment. Even if you do not want the job, write a thank you letter respectfully withdrawing your application, because you never know what the future holds so why burn your bridges?
- Send your thank-you note within 24-48 hours of your interview.
- The note may be handwritten on a small, professional, thank-you card, word-processed, or emailed.
- Handwritten thank you notes may sound like an outdated practice but interviewers enjoy receiving actual mail now and then instead of just the standard electronic correspondence.
- You need to take the time to personalize your thank you note, do not send a standardize word-processed letter. This conveys laziness, lack of effort on your part and your interest in the organization/position put into question.
- Thank the interviewer for their time, mention the day of the interview and the position. If more than one interviewer, send a thank you note to each interviewer.
- Express your interest in the organization; stress how you’ll fit into the company culture. The subject line should be specific, concise and easily identified.
- Close the note/letter with a gracious thank you and state you look forward to hearing from the organization soon.
- Check spelling, grammar, typos, etc. Confirm correct names and titles