GRADUATE PROGRAM ROAD MAP & MILESTONES

Grad Tracker System

The Graduate Student Tracking System (Grad Tracker) has been implemented in an effort to reduce paper use, streamline the processing of documents between students, faculty and graduate administrators, and to help you keep track of your administrative deadlines and duties. You can log into Grad Tracker and access the Student Grad Tracker Manual on this site for instructions on use.

Below is a list of some of the key events that you will find in Grad Tracker - this system will help you organize requirements to complete your degree.

  • Initial Advisory Meeting & Goals
  • Annual Committee Meeting
  • Plan of Study
  • Approved Research Proposal Upload
  • Schedule Preliminary Exam (PhD only)
  • Register for Candidacy
  • Annual Student Data
  • Review Graduation Dates & Deadlines
  • Schedule Final Exam
  • Schedule Thesis Deposit
  • Department Exit Survey

Please email gradtracker@purdue.edu if you have any issues or inquiries related to the Grad Tracker program, if date changes need to be made, and when new members are added to a student’s advisory committee.

*** Let Amanda and the Student Service Administrative Assistant know when you have established your advisory committee so that they can add members into Grad Tracker for progress evaluations (see tables below).

Master’s Program Road Map & Requirements

The Master’s Program Road Map below provides an overview of major events/milestones in the timeline to complete your degree and all associated deadlines and forms that will need to be completed. You will fill out some forms in GradTracker and some on the Grad School Database, or can be accessed through myPurdue. In the table below Grad Tracker forms are italicized.

Please consult the OGSPS Calendar of Dates & Deadlines for specific dates each semester required for filing forms and completing the milestones listed below.

YEAR 1

year one of the masters road map
Completed By Program Requirements & Forms Completion Date
Major Prof
Initial Advisory Meeting w/ Major Prof
Initial Advisory Meeting Rubric
 1st Semester
Student & Major Prof
Establish Advisory Committee
 2nd Semester

Major Prof
Committee Members
Committee Members
Student
First Committee Meeting
Annual Progress Review
Annual Progress Review Sign-Off
Communication Rubric (Written & Oral)
Annual Progress Review Sign-Off
End year 1
End year 1
End year 1
End year 1

Student
Committee Members
Submit Plan of Study (POS)
Submit POS [Grad School Database]
Approve POS [Grad School Database]
End year 1
End year 1

Student
Committee Members
Submit Final Research Proposal
Approved Research Proposal Upload
Dissertation Research Proposal Rubric
End year 1
End year 1
Student
Annual Student Data
 End year 1

Year 2/3

year two and three of masters road map
Completed By Program Requirements & Forms Completion Date

Major Prof
Committee Members
Committee Members
Student		 Annual Committee Meeting
Annual Progress Review
Annual Progress Review Sign-Off
Communication Rubric (Written & Oral)
Annual Progress Review Sign-Off
End year
End year
End year
End year
Student Register for Candidacy
Register for Candidacy [MyPurdue]		 No data

Student
Major Prof

Committee Members
Student		 Schedule & Complete Final Defense
Schedule Final Exam: Form 8 [MyPurdue]
Report Exam Results: G.S. Form 7
[Grad School Database]
Dissertation Defense Rubric
Thesis acceptance: Form 9 [MyPurdue]		 No data

Student
Student
Student		 Thesis Deposit & Exit Survey
Pay Thesis Deposit [MyPurdue]
Upload Thesis Deposit Receipt
Department Exit Survey		 No data
Student Annual Student Data End year

PhD Program Road Map & Requirements

The PhD Program Road Map below provides an overview of major events/milestones in the timeline to complete your degree and all associated deadlines and forms that will need to be completed. You will fill out some forms in GradTracker and some on the Grad School Database, or can be accessed through myPurdue. In the table below Grad Tracker forms are italicized.

Please consult the OGSPS Calendar of Dates & Deadlines for specific dates each semester required for filing forms and completing the milestones listed below.

Year 1

year one of phd road map
Completed By Program Requirements & Forms Completion Date
Major Prof
Initial Advisory Meeting w/ Major Prof
Initial Advisory Meeting Rubric
 1st Semester
Student & Major Prof
Establish Advisory Committee
 2nd Semester

Major Prof
Committee Members
Committee Members
Student
First Committee Meeting
Annual Progress Review
Annual Progress Review Sign-Off
Communication Rubric (Written & Oral)
Annual Progress Review Sign-Off
End year 1
End year 1
End year 1
End year 1

Student
Committee Members
Submit Plan of Study (POS)
Submit POS [Grad School Database]
Approve POS [Grad School Database]
End year 1
End year 1
Student
Annual Student Data
 End year 1

Year 2

year two of phd road map
Completed By Program Requirements & Forms Completion Date

Major Prof
Committee Members
Committee Members
Student		 Annual Committee Meeting
Annual Progress Review
Annual Progress Review Sign-Off
Communication Rubric (Written & Oral)
Annual Progress Review Sign-Off
End year 2
End year 2
End year 2
End year 2

Student
Committee Members		 Submit Final Research Proposal
Approved Research Proposal Upload
Dissertation Research Proposal Rubric
End year 2
End year 2

Student
Committee Members
Major Prof		 Preliminary Exam
Schedule Exam: G.S. Form 8 [MyPurdue]
Preliminary Exam Rubric
Report Exam Results: G.S. Form 10
[Grad School Database]
End year 2
End year 2
End year 2

Year 3

year three of phd road map
Completed By Program Requirements & Forms Completion Date

Major Prof
Committee Members
Committee Members
Student		 Annual Committee Meeting
Annual Progress Review
Annual Progress Review Sign-Off
Communication Rubric (Written & Oral)
Annual Progress Review Sign-Off
End year 3
End year 3
End year 3
End year 3

Year 4/5

year four and five of phd road map
Completed By Program Requirements & Forms Completion Date

Major Prof
Committee Members
Committee Members
Student		 Annual Committee Meeting
Annual Progress Review
Annual Progress Review Sign-Off
Communication Rubric (Written & Oral)
Annual Progress Review Sign-Off
End year
End year
End year
End year
Student Register for Candidacy
Register for Candidacy [MyPurdue]		 No data

Student
Major Prof

Committee Members
Student		 Schedule & Complete Dissertation Defense
Schedule Final Exam: Form 8 [MyPurdue]
Report Exam Results: G.S. Form 11
[Grad School Database]
Dissertation Defense Rubric
Thesis Acceptance: Form 9 [MyPurdue]		 No data

Student
Student
Student		 Thesis Deposit & Exit Survey
Pay Thesis Deposit [MyPurdue]
Upload Thesis Deposit Receipt
Department Exit Survey		 No data
Student Annual Student Data End year