Employment Center

Need to present I‑9 documents or meet with our team?

Schedule an Appointment

Need to present I‑9 documents or meet with our team?

Schedule an Appointment

The employment center supports the hiring and employment actions below.

Please select the appropriate action and review the requirements before submitting. Provide the employee or appointee’s department and the name of their supervisor or host to ensure proper routing of the request. Requests with incorrect or missing information may be delayed.

Hire Requests

SUBMIT HIRE REQUEST

Review the information regarding hourly students below before submitting a hire request.

If the position does not yet have a candidate, follow the Quick Hire Recruitment Process.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames).
Email address
PUID (helpful, especially for common names).

Non‑Purdue students may already have a PUID from prior Purdue enrollment or employment. PUIDs do not change once issued.

Start date (actual first working day)
- Please note that any training or orientation time counts as paid work.

POSITION INFORMATION

Position title and position number (if known):
- Position numbers can be found in the Company Info section of SuccessFactors under Position Org Chart.
- Position title should accurately reflect the duties and type (clerical/service).
  - Example: Grader – Student Clerical or Lab Assistant – Student Service.
- Review the Pay Range & Position Classification table to ensure the level and pay rate align with the work being hired.
- If the position number or title is not known, provide a job summary in the hire request. The Employment Center will create the position for you.

SUPERVISOR RESPONSIBILITIES
The following items must be completed or confirmed by the supervisor:

Verify employee eligibility: Eligibility for Student Employment.
Review New Employee Onboarding – First Steps for Supervisors:
- Includes instructions for Form I-9, background checks, and other onboarding tasks.
- Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
- Note: When a hire request is received, the Employment Center will send a pre-onboarding email directly to the employee, outlining the next steps they need to complete before starting work. Please confirm they receive and read the email.
If hiring a minor employee:
- Follow federal and state guidelines for employing minors.
- The Employment Center registers the minor with the Indiana Department of Labor’s Youth Employment System (YES).
Location considerations:
- The employee must be physically located in the U.S.
  - Consult with your departmental business office before extending an offer to hire a student outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:
  - The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.
Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.

SUBMIT HIRE REQUEST

Review the graduate staff & fellowship information below before submitting hire request.

If the position does not yet have a candidate, follow the Quick Hire Recruitment Process.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE/FELLOW INFORMATION

Legal first and last name (no preferred or nicknames).
Email address
- Personal email address recommended for students new to Purdue

PUID (helpful, especially for common names)

Start date
- Grad Staff/Fellowship as Assistantship:
  - Fiscal Year (FY): Must be the actual first working day
  - Academic Year (AY):
    - Academic Year appointments have pre‑set start and end dates.
    - Employment begins on the seventh calendar day preceding the first day of classes of the semester and ends the Friday after grade reports are due, in accordance with the Graduate Staff Employment Manual.
- True Fellowship:
  - Stipend start date (the date stipend payments will begin).

POSITION INFORMATION

Provide position information based on details in offer letter
- Position number not needed for grad staff and fellowship positions. The Employment Center will create a position, if needed.

SUPERVISOR/GRAD COORDINATOR RESPONSIBILITIES

The following items must be completed or confirmed by the supervisor:

For Grad Staff and Fellowships administered as assistantships (employee appointments):
- Review New Employee Onboarding – First Steps for Supervisors:
  - Includes instructions for Form I‑9, background checks, and other onboarding tasks.
  - Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
- For True Fellows:
  - Onboarding is completed through a non‑employment appointment form (NEF).
  - Form I‑9 and employment onboarding requirements do not apply.

Note: When a hire request is received, the Employment Center will send a pre‑onboarding email directly to the employee or fellow outlining the next steps they need to complete before the start date. Please confirm they receive and read the email.

Location considerations:
- The employee or fellow must be physically located in the U.S. on start date
  - Consult with your departmental business office for next steps if you wish to hire a grad who is outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:

The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.

Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.
- If the employee cannot meet I-9 requirements by the planned start date, communication to the Employment Center and a revised offer letter is required.

Note: The Employment Center processes e‑Form 90 for all graduate fellowships. Fee remissions (e‑Form 80) are handled at the department or business office level for graduate staff appointments (including fellowships administered as assistantships). For guidance on Fellowships and Grad Staff appointments, including manuals and offer letter templates, see the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS) Resources For Faculty & Staff site.

SUBMIT HIRE REQUEST

Review the information regarding temporary hires below before submitting a hire request.

Note: This request is for a named candidate only and is not for student positions, even though they may be temporary in nature. If a search is required, the position must be set up through Knowledge Services and the individual will not be employed by Purdue.

The Employment Center prepares and issues the offer letter.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames).
Email address
PUID (if known)
- Individuals who previously enrolled or were employed at Purdue may already have a PUID. PUIDs do not change once issued.
Start date (actual first working day)
- Please note that any training or orientation time counts as paid work.

POSITION INFORMATION

Position title and position number (if known):
- Position numbers can be found in the Company Info section of SuccessFactors under Position Org Chart.
  - If the position title or number is not known, provide a job summary in the hire request. The Employment Center will create the position.
- Position title should accurately reflect the duties and role type (clerical, service, or professional).
  - Example: Office Assistant – Temporary Clerical or Lab Assistant – Temporary Service.
Compensation type:
- Temporary Clerical and Temporary Service positions are paid hourly (non‑exempt).
- Temporary Professional positions are paid monthly (exempt) and must meet FLSA minimum requirements.
  - Approval for a temporary professional position should be obtained from HR Compensation before submitting a hire request to the Employment Center.

SUPERVISOR RESPONSIBILITIES
The following items must be completed or confirmed by the supervisor:

Review Temporary Appointment Standard
Review New Employee Onboarding – First Steps for Supervisors:
- Includes instructions for Form I-9, background checks, and other onboarding tasks.
- Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
  
  Note: When a hire request is received, the Employment Center will send a pre-onboarding email directly to the employee, outlining the next steps they need to complete before starting work. Please confirm they receive and read the email.
Location considerations:
- The employee must be physically located in the U.S.
  - Consult with your departmental business office before extending an offer to hire an individual outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:

The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.

Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.

For questions concerning the Temporary Employment Standard or the administration of temporary staff, contact tempgroupedrequests@purdue.edu.

SUBMIT POST DOC HIRE/EXTENSION REQUEST

REVIEW THE INFORMATION REGARDING post doc researchers BELOW BEFORE SUBMITTING A REQUEST.

If the position does not yet have a candidate, follow the Quick Hire Recruitment Process.

Note: This does not apply to Postdoctoral Fellows. For Postdoctoral Fellows, refer to the Non-Paid Appointments section.

The Employment Center prepares and issues the offer and extension letters.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames).
Email address
PUID (if known)
- Individuals who previously enrolled or were employed at Purdue may already have a PUID. PUIDs do not change once issued.
Start date (actual first working day)
- Please note that any training or orientation time counts as paid work.

POSITION INFORMATION

Offer type:
- New offer
  - If the appointment is new for the hiring department but the individual is a current Postdoctoral employee at Purdue, it should be treated as a new offer.
- Extension
  - The start date of an extension should immediately follow the last day of the current appointment for Fiscal Year (FY) appointments.
  - For Academic Year (AY) appointments, the extension should begin at the start of the next semester.
    - Use the Faculty Contract Calendar to determine Academic Year (AY) appointment dates.
Position title/type:
- Post Doc Research Assistant
- Post Doc Research Associate
Employment type:
- 9‑month Academic Year (AY)
- 12‑month Fiscal Year (FY)
Annual rate of pay
- Must meet the University, department, or college minimum, whichever is greater.
  - For extensions, applicable college policies for increases must be followed.
  - Consult your departmental business office if the appropriate rate is not known.
Research area and responsibilities:
- Specify the area of research and any supplementary job responsibilities, as relevant, to accurately complete the following statement:
  
  Your initial responsibilities will involve discovery in…

SUPERVISOR RESPONSIBILITIES

The following items must be completed or confirmed by the supervisor:

Review Postdoc Policies
Review New Employee Onboarding – First Steps for Supervisors:
- Includes instructions for Form I-9, background checks, and other onboarding tasks.
- Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
  
  Note: When a hire request is received, the Employment Center will send a pre-onboarding email directly to the employee, outlining the next steps they need to complete before starting work. Please confirm they receive and read the email.
Location considerations:
- The employee must be physically located in the U.S.
  - Consult with your departmental business office before extending an offer to hire an individual outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:

The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.

Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.

SUBMIT HIRE/REAPPOINTMENT REQUEST

Review the information regarding Limited Term Lecturers below before submitting a hire/reappointment request.

If the position does not yet have a candidate, follow the Quick Hire Recruitment Process.

Note: This request is for a Limited Term Lecturer (LTL) only. Hire requests for Lecturers that are not limited term should be processed by departmental support.

The Employment Center prepares and issues LTL offer letters and reappointment forms.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames).

Email address
PUID (if known)
- Individuals who previously enrolled or were employed at Purdue may already have a PUID. PUIDs do not change once issued.
Start date (actual first working day)
- Please note that any training or orientation time counts as paid work.

POSITION INFORMATION

Offer type:
- New offer
  - Initial appointment for a Limited Term Lecturer.
    - If the appointment is new for the hiring department but the individual is a current Limited Term Lecturer in another department, it should be treated as a new offer.
  - Reappointment (Extension)
    - Renewal of an existing Limited Term Lecturer appointment.
  - Position title:
    - Limited Term Lecturer is standard title; no alternate position title is required
      - Departments that use an alternate title may include it, if applicable
    - Employment type:
      - 9‑month Academic Year (AY)
      - 12‑month Fiscal Year (FY)
    - Period of appointment (start date and end date)
      - Academic Year (AY) or Fiscal Year (FY)
    - FTE (if known)
      - The Employment Center will calculate FTE based on teaching assignments and duties
    - Rate of pay
      - This should be the total amount to be paid for the appointment
    - Teaching assignment and duties (enter in “Additional information):
      - Course name(s) and credit hours for each course being taught
      - Additional duties, if applicable

SUPERVISOR RESPONSIBILITIES

The following items must be completed or confirmed by the supervisor:

Review Lecturer Policy: Terms and Conditions of Employment of Lecturers (VI.F.4)
Review New Employee Onboarding – First Steps for Supervisors:
- Includes instructions for Form I-9, background checks, and other onboarding tasks.
- Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
  
  Note: When a hire request is received, the Employment Center will send a pre-onboarding email directly to the employee, outlining the next steps they need to complete before starting work. Please confirm they receive and read the email.
Location considerations:
- The employee must be physically located in the U.S.
  - Consult with your departmental business office before extending an offer to hire an individual outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:

The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.

Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.

Additional details coming soon...

AG, HHS, & VET MED EMPLOYMENT CENTER QUICK HIRE RECRUITMENT

SUBMIT HIRE REQUEST

Review the information regarding hourly students below before submitting a hire request.

If the position does not yet have a candidate, follow the Quick Hire Recruitment Process.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames).
Email address
PUID (helpful, especially for common names).

Non‑Purdue students may already have a PUID from prior Purdue enrollment or employment. PUIDs do not change once issued.

Start date (actual first working day)
- Please note that any training or orientation time counts as paid work.

POSITION INFORMATION

Position title and position number (if known):
- Position numbers can be found in the Company Info section of SuccessFactors under Position Org Chart.
- Position title should accurately reflect the duties and type (clerical/service).
  - Example: Grader – Student Clerical or Lab Assistant – Student Service.
- Review the Pay Range & Position Classification table to ensure the level and pay rate align with the work being hired.
- If the position number or title is not known, provide a job summary in the hire request. The Employment Center will create the position for you.

SUPERVISOR RESPONSIBILITIES
The following items must be completed or confirmed by the supervisor:

Verify employee eligibility: Eligibility for Student Employment.
Review New Employee Onboarding – First Steps for Supervisors:
- Includes instructions for Form I-9, background checks, and other onboarding tasks.
- Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
- Note: When a hire request is received, the Employment Center will send a pre-onboarding email directly to the employee, outlining the next steps they need to complete before starting work. Please confirm they receive and read the email.
If hiring a minor employee:
- Follow federal and state guidelines for employing minors.
- The Employment Center registers the minor with the Indiana Department of Labor’s Youth Employment System (YES).
Location considerations:
- The employee must be physically located in the U.S.
  - Consult with your departmental business office before extending an offer to hire a student outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:
  - The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.
Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.

SUBMIT HIRE REQUEST

Review the graduate staff & fellowship information below before submitting hire request.

If the position does not yet have a candidate, follow the Quick Hire Recruitment Process.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE/FELLOW INFORMATION

Legal first and last name (no preferred or nicknames).
Email address
- Personal email address recommended for students new to Purdue

PUID (helpful, especially for common names)

Start date
- Grad Staff/Fellowship as Assistantship:
  - Fiscal Year (FY): Must be the actual first working day
  - Academic Year (AY):
    - Academic Year appointments have pre‑set start and end dates.
    - Employment begins on the seventh calendar day preceding the first day of classes of the semester and ends the Friday after grade reports are due, in accordance with the Graduate Staff Employment Manual.
- True Fellowship:
  - Stipend start date (the date stipend payments will begin).

POSITION INFORMATION

Provide position information based on details in offer letter
- Position number not needed for grad staff and fellowship positions. The Employment Center will create a position, if needed.

SUPERVISOR/GRAD COORDINATOR RESPONSIBILITIES

The following items must be completed or confirmed by the supervisor:

For Grad Staff and Fellowships administered as assistantships (employee appointments):
- Review New Employee Onboarding – First Steps for Supervisors:
  - Includes instructions for Form I‑9, background checks, and other onboarding tasks.
  - Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
- For True Fellows:
  - Onboarding is completed through a non‑employment appointment form (NEF).
  - Form I‑9 and employment onboarding requirements do not apply.

Note: When a hire request is received, the Employment Center will send a pre‑onboarding email directly to the employee or fellow outlining the next steps they need to complete before the start date. Please confirm they receive and read the email.

Location considerations:
- The employee or fellow must be physically located in the U.S. on start date
  - Consult with your departmental business office for next steps if you wish to hire a grad who is outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:

The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.

Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.
- If the employee cannot meet I-9 requirements by the planned start date, communication to the Employment Center and a revised offer letter is required.

Note: The Employment Center processes e‑Form 90 for all graduate fellowships. Fee remissions (e‑Form 80) are handled at the department or business office level for graduate staff appointments (including fellowships administered as assistantships). For guidance on Fellowships and Grad Staff appointments, including manuals and offer letter templates, see the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS) Resources For Faculty & Staff site.

SUBMIT HIRE REQUEST

Review the information regarding temporary hires below before submitting a hire request.

Note: This request is for a named candidate only and is not for student positions, even though they may be temporary in nature. If a search is required, the position must be set up through Knowledge Services and the individual will not be employed by Purdue.

The Employment Center prepares and issues the offer letter.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames).
Email address
PUID (if known)
- Individuals who previously enrolled or were employed at Purdue may already have a PUID. PUIDs do not change once issued.
Start date (actual first working day)
- Please note that any training or orientation time counts as paid work.

POSITION INFORMATION

Position title and position number (if known):
- Position numbers can be found in the Company Info section of SuccessFactors under Position Org Chart.
  - If the position title or number is not known, provide a job summary in the hire request. The Employment Center will create the position.
- Position title should accurately reflect the duties and role type (clerical, service, or professional).
  - Example: Office Assistant – Temporary Clerical or Lab Assistant – Temporary Service.
Compensation type:
- Temporary Clerical and Temporary Service positions are paid hourly (non‑exempt).
- Temporary Professional positions are paid monthly (exempt) and must meet FLSA minimum requirements.
  - Approval for a temporary professional position should be obtained from HR Compensation before submitting a hire request to the Employment Center.

SUPERVISOR RESPONSIBILITIES
The following items must be completed or confirmed by the supervisor:

Review Temporary Appointment Standard
Review New Employee Onboarding – First Steps for Supervisors:
- Includes instructions for Form I-9, background checks, and other onboarding tasks.
- Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
  
  Note: When a hire request is received, the Employment Center will send a pre-onboarding email directly to the employee, outlining the next steps they need to complete before starting work. Please confirm they receive and read the email.
Location considerations:
- The employee must be physically located in the U.S.
  - Consult with your departmental business office before extending an offer to hire an individual outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:

The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.

Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.

For questions concerning the Temporary Employment Standard or the administration of temporary staff, contact tempgroupedrequests@purdue.edu.

SUBMIT POST DOC HIRE/EXTENSION REQUEST

REVIEW THE INFORMATION REGARDING post doc researchers BELOW BEFORE SUBMITTING A REQUEST.

If the position does not yet have a candidate, follow the Quick Hire Recruitment Process.

Note: This does not apply to Postdoctoral Fellows. For Postdoctoral Fellows, refer to the Non-Paid Appointments section.

The Employment Center prepares and issues the offer and extension letters.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames).
Email address
PUID (if known)
- Individuals who previously enrolled or were employed at Purdue may already have a PUID. PUIDs do not change once issued.
Start date (actual first working day)
- Please note that any training or orientation time counts as paid work.

POSITION INFORMATION

Offer type:
- New offer
  - If the appointment is new for the hiring department but the individual is a current Postdoctoral employee at Purdue, it should be treated as a new offer.
- Extension
  - The start date of an extension should immediately follow the last day of the current appointment for Fiscal Year (FY) appointments.
  - For Academic Year (AY) appointments, the extension should begin at the start of the next semester.
    - Use the Faculty Contract Calendar to determine Academic Year (AY) appointment dates.
Position title/type:
- Post Doc Research Assistant
- Post Doc Research Associate
Employment type:
- 9‑month Academic Year (AY)
- 12‑month Fiscal Year (FY)
Annual rate of pay
- Must meet the University, department, or college minimum, whichever is greater.
  - For extensions, applicable college policies for increases must be followed.
  - Consult your departmental business office if the appropriate rate is not known.
Research area and responsibilities:
- Specify the area of research and any supplementary job responsibilities, as relevant, to accurately complete the following statement:
  
  Your initial responsibilities will involve discovery in…

SUPERVISOR RESPONSIBILITIES

The following items must be completed or confirmed by the supervisor:

Review Postdoc Policies
Review New Employee Onboarding – First Steps for Supervisors:
- Includes instructions for Form I-9, background checks, and other onboarding tasks.
- Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
  
  Note: When a hire request is received, the Employment Center will send a pre-onboarding email directly to the employee, outlining the next steps they need to complete before starting work. Please confirm they receive and read the email.
Location considerations:
- The employee must be physically located in the U.S.
  - Consult with your departmental business office before extending an offer to hire an individual outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:

The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.

Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.

SUBMIT HIRE/REAPPOINTMENT REQUEST

Review the information regarding Limited Term Lecturers below before submitting a hire/reappointment request.

If the position does not yet have a candidate, follow the Quick Hire Recruitment Process.

Note: This request is for a Limited Term Lecturer (LTL) only. Hire requests for Lecturers that are not limited term should be processed by departmental support.

The Employment Center prepares and issues LTL offer letters and reappointment forms.

Any details you can share are helpful. At a minimum, please provide the following at least two weeks prior to the start date to allow sufficient time for onboarding:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames).

Email address
PUID (if known)
- Individuals who previously enrolled or were employed at Purdue may already have a PUID. PUIDs do not change once issued.
Start date (actual first working day)
- Please note that any training or orientation time counts as paid work.

POSITION INFORMATION

Offer type:
- New offer
  - Initial appointment for a Limited Term Lecturer.
    - If the appointment is new for the hiring department but the individual is a current Limited Term Lecturer in another department, it should be treated as a new offer.
  - Reappointment (Extension)
    - Renewal of an existing Limited Term Lecturer appointment.
  - Position title:
    - Limited Term Lecturer is standard title; no alternate position title is required
      - Departments that use an alternate title may include it, if applicable
    - Employment type:
      - 9‑month Academic Year (AY)
      - 12‑month Fiscal Year (FY)
    - Period of appointment (start date and end date)
      - Academic Year (AY) or Fiscal Year (FY)
    - FTE (if known)
      - The Employment Center will calculate FTE based on teaching assignments and duties
    - Rate of pay
      - This should be the total amount to be paid for the appointment
    - Teaching assignment and duties (enter in “Additional information):
      - Course name(s) and credit hours for each course being taught
      - Additional duties, if applicable

SUPERVISOR RESPONSIBILITIES

The following items must be completed or confirmed by the supervisor:

Review Lecturer Policy: Terms and Conditions of Employment of Lecturers (VI.F.4)
Review New Employee Onboarding – First Steps for Supervisors:
- Includes instructions for Form I-9, background checks, and other onboarding tasks.
- Answers common questions, including Welcome email issues, document timing, and New Hire Wizard access.
  
  Note: When a hire request is received, the Employment Center will send a pre-onboarding email directly to the employee, outlining the next steps they need to complete before starting work. Please confirm they receive and read the email.
Location considerations:
- The employee must be physically located in the U.S.
  - Consult with your departmental business office before extending an offer to hire an individual outside the country.
- Employees who will work outside the state of Indiana for more than 22 days require a change in duty station:

The Employment Center will initiate the request if the location is included in the original hire request. If the work location changes after the hire request is completed, the business office should initiate the form.

Work authorization:
- Work, including training or orientation, should begin only after the Employment Center confirms successful onboarding.

Additional details coming soon...

AG, HHS, & VET MED EMPLOYMENT CENTER QUICK HIRE RECRUITMENT

Position Changes

Additional details coming soon...

SUBMIT TRANSFER REQUEST

Additional details coming soon...

SUBMIT SUPERVISOR CHANGE REQUEST

Additional details coming soon...

SUBMIT POSITION CHANGE REQUEST

Coming soon...

Use for all positions (paid and non-paid)

Any details you can share are helpful. At a minimum, please provide the following information:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames)
Last working day
Employee PERNR (User ID number in SuccessFactors)

POSITION INFORMATION

Position title and position number
Separation type: Voluntary or Involuntary
Reason for separation (required for all separations)
- Student/Temporary Positions: Use Voluntary/Temporary/Seasonal. Add context in “Additional Information” if needed.
- Involuntary Separations: Consult your HR Business Partner. Include only general information; the Employment Center will follow up if clarification is needed.

SEPARATION DOCUMENTATION

Attach the resignation notice and any other relevant documentation, if applicable.
- Resignation notice confirming the employee’s last working day required for benefits-eligible positions.
The system only accepts one document with the initial request.
- If you have multiple documents, combine them into a single file or return to the request through the Service Portal to attach additional documents.

SUBMIT SEPARATION/TERMINATION REQUEST

Additional details coming soon...

SUBMIT TRANSFER REQUEST

Additional details coming soon...

SUBMIT SUPERVISOR CHANGE REQUEST

Additional details coming soon...

SUBMIT POSITION CHANGE REQUEST

Coming soon...

Use for all positions (paid and non-paid)

Any details you can share are helpful. At a minimum, please provide the following information:

EMPLOYEE INFORMATION

Legal first and last name (no preferred or nicknames)
Last working day
Employee PERNR (User ID number in SuccessFactors)

POSITION INFORMATION

Position title and position number
Separation type: Voluntary or Involuntary
Reason for separation (required for all separations)
- Student/Temporary Positions: Use Voluntary/Temporary/Seasonal. Add context in “Additional Information” if needed.
- Involuntary Separations: Consult your HR Business Partner. Include only general information; the Employment Center will follow up if clarification is needed.

SEPARATION DOCUMENTATION

Attach the resignation notice and any other relevant documentation, if applicable.
- Resignation notice confirming the employee’s last working day required for benefits-eligible positions.
The system only accepts one document with the initial request.
- If you have multiple documents, combine them into a single file or return to the request through the Service Portal to attach additional documents.

SUBMIT SEPARATION/TERMINATION REQUEST