Ag Purchasing Center

615 Mitch Daniels Blvd.
West Lafayette, IN 47907-2053

Room 11

Ag Purchasing staff are available for credit card checkout by appointment only.

Contact Us:

If you have general questions, please email agpurchasing@purdue.edu.

If you have questions about specific processes within your department, refer to the Departmental Contact list below and email the individual listed for your area.

 

DEPARTMENTAL CONTACTS

Jennifer Scruggs jlscrugg@purdue.edu

  • Agricultural Information Technology
  • Purdue Agricultural Centers (PACs)

Phyllis Dotson dotsonp@purdue.edu

  • Animal Sciences
  • Botany & Plant Pathology

Patrice Castillo castilp@purdue.edu

  • Agriculture & Biological Engineering
  • Food Science

Ann Nordmeyer anordmey@purdue.edu

  • Agricultural Communication
  • Agricultural Sciences Education and Communication 
  • Cooperative Extension Service
  • Field Extension

Aaron Thomas thoma136@purdue.edu

  • Forestry and Natural Resources

Ethan Brewer embrewer@purdue.edu

  • Entomology
  • Horticulture & Landscape Architecture

Mikayla Smith smit5164@purdue.edu 

  • Biochemistry
  • Office of State Chemist
Lauren Pursell pursell@purdue.edu 
  • Agriculture Economics
  • Ag Purchasing Floater

Anna Isbell isbella@purdue.edu 

  • Agricultural Research and Graduate Education
  • Agronomy
  • International Programs
  • Office of Academic Programs 
  • Office of Multicultural Programs


PROCUREMENT/PURCHASING Standard Operating procedures

Requisitions/orders

Please click on the appropriate procurement form below and send a completed copy to agpurchasing@purdue.edu using this subject line: Department Name/Customer Last Name/Vendor Name (ex: Agronomy/Johnson/Vendor).

PURCHASING FORM

Special Purchase Form

 


large equipment purchases

Purchases over $10,000 for Bid

Please use the request for purchase $10,000 and over link for the request for purchases $10,000 and over.

  • Please use your personal information for section 1, customer contact information.
  • It will be helpful to enter the type of funds being used, if known.
  • This form will route to the appropriate areas to crease a WS# that is required in order to place orders that exceed $10,000.
  • When the WS# is obtained from Central Procurement email (back to the initiator), please submit the full request of purchase to agpurchasing@purdue.edu that includes the purchase request form, quote, and WS#. Please use this subject line: Department Name/Customer Last Name/Vendor Name (ex: Agronomy/Johnson/Vendor).
purchases over $10,000 with bid waiver

Complete the Special Purchase Form (formerly the waiver of competitive bid). Be sure to obtain department head and business office approval with physical signature.

  • Please complete the Vendor contact information and account number(s) to charge.
  • Complete the request for purchase $10,000 and over link, using your personal information for section 1, customer contact.
  • It will be helpful to enter the type of funds being used, if known.
  • This form will route to the appropriate areas to create a WS# that is required in order to place orders that exceed $10,000.
  • When the WS# is obtained from Central Procurement email (back to the initiator), please submit the full request of purchase to agpurchasing@purdue.edu that includes the purchase request form, quote, and WS#. Please use this subject line: Department Name/Customer Last Name/Vendor Name (ex: Agronomy/Johnson/Vendor).

INVOICE AND PERSONAL PAYMENT Forms

All purchase receipts should accompany all reimbursement requests. Provide receipts and a purchase request form for reimbursement and any questions to agpurchasing@purdue.edu. Please use this subject line: Department Name/Customer Last Name/Vendor Name/Reimbursement (ex: Agronomy/Johnson/Vendor/Reimbursement).

The required documentation for personal payments must be submitted with all payment requests. A list of required documents can be viewed at https://www.purdue.edu/hr/buspur/nonemppay/perspayments.php

If a substitute W-9 is needed, please do not send this through email to agpurchasing@purdue.edu. We will contact you on the best method to provide this information.

 

DIRECT INVOICE VOUCHER (DIV) FORM

  


Reimbursement Forms

All purchase receipts should accompany all reimbursement requests. Provide receipts and a purchase request form for reimbursement and any questions to agpurchasing@purdue.edu. Please use this subject line: Department Name/Customer Last Name/Vendor Name/Reimbursement (ex: Agronomy/Johnson/Vendor/Reimbursement).

If a substitute W-9 is needed, please do not send this through email to agpurchasing@purdue.edu. We will contact you on the best method to provide this information.


Vendor payments

Submit invoices and a purchase request form for vendor payment to agpurchasing@purdue.eduPlease use this subject line: Department Name/Customer Last Name/Vendor Name/Invoice (ex: Agronomy/Johnson/Vendor/Invoice).

If a substitute W-9 is needed, please do not send this through email to agpurchasing@purdue.edu. We will contact you on the best method to provide this information.


AgIT Computer Purchases

For instructions on purchasing a computer, please visit AGIT's Device Procurement website.


Shuttle and Charter Bus Services  Invoices

Please visit the Shuttle and Charter Bus Services website to view the instructions to request a quote and a list of approved providers. 

After service is reserved please submit a purchase request form as well as the quote and/or a detailed booking confirmation to agpurchasing@purdue.edu. Ag Purchasing will create and/or pay the invoice using information from the request form.