Ag Purchasing Center

PROCUREMENT/PURCHASING Standard Operating procedures

Requisitions/orders

Please click on the appropriate procurement form below and send a completed copy to agpurchasing@purdue.edu using this subject line: Department Name/Customer Last Name/Vendor Name (ex: Agronomy/Johnson/Vendor).

PURCHASING FORM

Special Purchase Form

TDX ORDER TEMPLATE*

* Only use this form for TDX portal submissions with multiple accounts, GLs, or items in a single purchase.

large equipment purchases

Purchases over $10,000 for Bid

Please use the request for purchase $10,000 and over link for the request for purchases $10,000 and over.

• Please use your personal information for section 1, customer contact information.
• It will be helpful to enter the type of funds being used, if known.
• This form will route to the appropriate areas to crease a WS# that is required in order to place orders that exceed $10,000.
• When the WS# is obtained from Central Procurement email (back to the initiator), please submit the full request of purchase to agpurchasing@purdue.edu that includes the purchase request form, quote, and WS#. Please use this subject line: Department Name/Customer Last Name/Vendor Name (ex: Agronomy/Johnson/Vendor).

purchases over $10,000 with bid waiver

Complete the Special Purchase Form (formerly the waiver of competitive bid). Be sure to obtain department head and business office approval with physical signature.

• Please complete the Vendor contact information and account number(s) to charge.
• Complete the request for purchase $10,000 and over link, using your personal information for section 1, customer contact.
• It will be helpful to enter the type of funds being used, if known.
• This form will route to the appropriate areas to create a WS# that is required in order to place orders that exceed $10,000.
• When the WS# is obtained from Central Procurement email (back to the initiator), please submit the full request of purchase to agpurchasing@purdue.edu that includes the purchase request form, quote, and WS#. Please use this subject line: Department Name/Customer Last Name/Vendor Name (ex: Agronomy/Johnson/Vendor).

INVOICE AND PERSONAL PAYMENT Forms

All purchase receipts should accompany all reimbursement requests. Provide receipts and a purchase request form for reimbursement and any questions to agpurchasing@purdue.edu. Please use this subject line: Department Name/Customer Last Name/Vendor Name/Reimbursement (ex: Agronomy/Johnson/Vendor/Reimbursement).

The required documentation for personal payments must be submitted with all payment requests. A list of required documents can be viewed at Personal Payments Information. 

If a substitute W-9 is needed, please do not send this through email to agpurchasing@purdue.edu. We will contact you on the best method to provide this information.

DIRECT INVOICE VOUCHER (DIV) FORM

Reimbursement Forms

All purchase receipts should accompany all reimbursement requests. Provide receipts and a purchase request form for reimbursement and any questions to agpurchasing@purdue.edu. Please use this subject line: Department Name/Customer Last Name/Vendor Name/Reimbursement (ex: Agronomy/Johnson/Vendor/Reimbursement).

If a substitute W-9 is needed, please do not send this through email to agpurchasing@purdue.edu. We will contact you on the best method to provide this information.

Vendor payments

Submit invoices and a purchase request form for vendor payment to agpurchasing@purdue.edu. Please use this subject line: Department Name/Customer Last Name/Vendor Name/Invoice (ex: Agronomy/Johnson/Vendor/Invoice).

If a substitute W-9 is needed, please do not send this through email to agpurchasing@purdue.edu. We will contact you on the best method to provide this information.