Extension Specialist - Data Entry


Starting January 2024, “Elements” is the annual review reporting system. Whether teaching courses, conducting research, or leading engagement or Extension activities, Extension Specialists will report in Elements for the calendar year (01 Jan 2023 – 31 Dec 2023).

Check out the Purdue Extension website with Annual Reports, Quarterly Specialist Highlights, and the Fundamental and Applied Research and Extension Showcase that share the work of Extension faculty, specialists, and educators.

Annual Activity Review

The first task for Extension Specialists is to review and/or enter data for 01 Jan 2023 to 31 Dec 2023.

This screenshot highlights the pillars that are most commonly used in Annual Activity Reviews.


Grants – Each month, Purdue’s Sponsored Programs Service (SPS) data are uploaded into Elements. Extension Specialists need to check these data for accuracy. Extension Specialists may also manually add any other funding.
Learning & teaching – When semester records are completed, Purdue’s course data and course evaluation data are uploaded into Elements. Extension Specialists need to check these data for accuracy. Extension Specialists may also manually add other learning and teaching provided (directed student learning, student mentoring, courses developed, programs developed, and other instruction).
Scholarly & creative works – Every two weeks, publications are harvested using several publicly available sources. College of Agriculture harvesting sources include CiNii EN, CiNii JP, PubMed, Scopus, SSRN, and Web of Science (Lite). Extension Specialists may “Claim” or “Reject” publications. They may also manually add any other scholarly and creative works.

add works

  • Any of these Scholarly and Creative work types may apply to Extension. There are three “cards” that are most commonly used in Extension work.
    • Presentations
      • For example, if Specialists give “Extension” presentations where they are guest speakers, they may report those here.
    • Extension Education Store
    • Newsletters
  • Be sure to indicate “Extension” as the “Secondary Scholarship type” for any scholarly and creative work that reflects Extension work.

Service – At any time, Extension Specialists may manually enter service data (e.g., Department, College/School, University, professional, public).


service data
  • Any of these Service types may apply to Extension. There are two “cards” in Service that apply specifically to Extension work.
  • Extension's Question Bank
    • Extension faculty/specialists are encouraged to use Purdue Extension’s Question Bank to 1) ask program evaluation questions to measure Extension outcomes, and 2) report those outcomes in Elements.
    • The Question Bank is focused on measures common across ALL program areas.
    • Individual programs may also have other/additional unique outcomes to measure.
    • Need help? Email evaluation@purdue.edu.
  • NIFA Critical Issues are used as categories to identify all Extension entries. Review the descriptions and examples to determine the critical issue that best fits the Extension Learning Event or Impact Statement.


Scholarship Type

Most screens in Elements include “Scholarship Type” where Extension Specialists may identify one PRIMARY scholarship type, and any number of SECONDARY scholarship types.

  • Make sure to select “Extension” in the SECONDARY scholarship type for Extension-related activities.
  • Other Scholarship Types that apply to Extension Specialists may include “Multi-state, International, etc.

The “Scholarship Type” section looks like this:

scholarship type

Web Profile

Information will be provided in the future when this has been set up in Elements.


Running Reports