ENTERING DATA - EXTENSION SPECIALIST

Starting January 2024, “Elements” is the annual review reporting system. Whether teaching courses, conducting research, or leading engagement or Extension activities, Extension Specialists will report in Elements for the calendar year (01 Jan 2023 – 31 Dec 2023).

Check out the Purdue Extension website with Annual Reports, Quarterly Specialist Highlights, and the Fundamental and Applied Research and Extension Showcase that share the work of Extension faculty, specialists, and educators.

Annual Activity Review

The first task for Extension Specialists is to review and/or enter data for 01 Jan 2023 to 31 Dec 2023.

This screenshot highlights the pillars that are most commonly used in Annual Activity Reviews.

Grants – Each month, Purdue’s Sponsored Programs Service (SPS) data are uploaded into Elements. Extension Specialists need to check these data for accuracy. Extension Specialists may also manually add any other funding.
Learning & teaching – When semester records are completed, Purdue’s course data and course evaluation data are uploaded into Elements. Extension Specialists need to check these data for accuracy. Extension Specialists may also manually add other learning and teaching provided (directed student learning, student mentoring, courses developed, programs developed, and other instruction).
Scholarly & creative works – Every two weeks, publications are harvested using several publicly available sources. College of Agriculture harvesting sources include CiNii EN, CiNii JP, PubMed, Scopus, SSRN, and Web of Science (Lite). Extension Specialists may “Claim” or “Reject” publications. They may also manually add any other scholarly and creative works.

• Any of these Scholarly and Creative work types may apply to Extension. There are three “cards” that are most commonly used in Extension work.
  
  • Presentations
    • For example, if Specialists give “Extension” presentations where they are guest speakers, they may report those here.
  • Extension Education Store
  • Newsletters
• Be sure to indicate “Extension” as the “Secondary Scholarship type” for any scholarly and creative work that reflects Extension work.

Service – At any time, Extension Specialists may manually enter service data (e.g., Department, College/School, University, professional, public).

LEARNING EVENTS & IMPACT STATEMENTS

• Any of these Service types may apply to Extension. There are two “cards” in Service that apply specifically to Extension work.
  
  • Extension Learning Events
    • Infographic showing common questions about data entry.
  • Extension Impact Statements
• NIFA Critical Issues are used as categories to identify all Extension entries. Review the descriptions and examples to determine the critical issue that best fits the Extension Learning Event or Impact Statement.

DEMOGRAPHIC DATA COLLECTION

• Collecting and reporting demographic information from Extension program participants.
  • Purdue Extension personnel are to collect demographic information required by the USDA.
  • This document provides information and instructions for Extension personnel.
  • Here are Purdue Extension’s demographic survey options:
  • Paper surveys
    • Youth - 1/2 page PDF
    • Youth - 1/2 page Spanish (updated May 2022)
    • Adult - 1/2 page PDF
    • Adult - 1/2 page Spanish (updated May 2022)
    • If you would like to use 1/4 page survey templates, please request them (youth and/or adult, English and/or Spanish) here: COAelements@purdue.edu
  • Online Survey - Qualtrics Survey File (QSF)
    • Youth (under age 18)
    • Adult (age 18 and older)
    • Please send an email to evaluation@purdue.edu to request the QSF for the youth and/or adult demographic surveys
    • Instructions for importing a QSF to your Purdue Qualtrics account
  • Email evaluation@purdue.edu if you have questions.
  • If you prefer to “tally” survey responses, here is an Excel spreadsheet that may be helpful.

Scholarship Type

Most screens in Elements include “Scholarship Type” where Extension Specialists may identify one PRIMARY scholarship type, and any number of SECONDARY scholarship types.

• Make sure to select “Extension” in the SECONDARY scholarship type for Extension-related activities.
• Other Scholarship Types that apply to Extension Specialists may include “Multi-state, International, etc.

The “Scholarship Type” section looks like this:

Web Profile

Information will be provided in the future when this has been set up in Elements.

Running Reports