Faculty - Data Entry

ENTERING DATA - FACULTY

Elements is Purdue's annual review reporting system. Whether teaching courses, conducting research, or leading engagement, faculty will report in Elements annually.

Curating Your Data

pillars screenshot

Scholarly & Creative Works – Every two weeks, publications are harvested using several publicly available sources. College of Agriculture harvesting sources include CiNii EN, CiNii JP, PubMed, Scopus, SSRN, and Web of Science (Lite). Faculty may “Claim” or “Reject” publications. They may also manually add any other scholarly and creative works.
  • You may access instructions on the Faculty Affairs' Elements training webpage to populate your profile and enter data.
  • A written version of these instructions
Grants – Each month, Purdue’s Sponsored Programs Service (SPS) data are uploaded into Elements. Faculty need to check these data for accuracy. Faculty may also manually add any other funding.
Service & Engagement – At any time, faculty may manually enter service data (e.g., Department, College/School, University, professional, public).
Learning & Teaching – When semester records are completed, Purdue’s course data and course evaluation data are uploaded into Elements.

Resources for the Annual Performance Review (APR)

All faculty must complete Stage 1: Record by the deadline assigned by their department head
  • Elements Faculty Reporting Tool Training – Stage 1: Record. This training provides visual demonstrations of key features and navigation of the process for inputting and curating your annual activities (Stage 1: Record). All faculty are asked to report activities for the previous calendar year, verify the accuracy of pre-populated information, upload a current CV, and follow department guidance to complete narrative sections and additional attachments.
  • Stage 1: Record Quick Reference Guide (QRG) is a concise, downloadable PDF outlining the essential steps for completing Stage 1 of the review process.
Additional resources and guidance on the APR including QRGs for APR stages 2-4 are available on the Office of Faculty Affairs’ Elements Annual Performance Review and Merit website.

Scholarship Type

Most screens in Elements include “Scholarship Type” where faculty may identify one PRIMARY scholarship type, and any number of SECONDARY scholarship types. The “Scholarship Type” section looks like this:

scholarship section

Web Profile

Instructions (including video tutorials) on updating your information and web profile can be found on the COA’s Faculty and Staff Directory – User Guide. If you have any questions or concerns, please contact the Ag IT support team at agithelp@purdue.edu.

It is expected that faculty will eventually be able to populate their web profile using the Elements system. However, this aspect of Elements is not anticipated to be active in the immediate future.

 

Running Reports