EMPLOYMENT ACTIONS

The College of Agriculture Employment Center can assist with the following actions:

• Hire Request
  
  • Fellowship
  • Graduate Staff
  • Hourly Student*
  • Lecturer*
  • Limited Term Lecturer*
  • Post Doc*
  • Temporary (non-student)**
  • Non-Paid Appointments (Associate Staff, Courtesy Faculty)

Note:
* If you do not have a named candidate to hire for these positions, please complete the recruitment form at https://forms.office.com/r/dnWjuuuRcF. Ag Employment will create the requisition and posting on your behalf.

**  A named candidate is required for this employee type. If you need to recruit for this position, it must be processed as a Knowledge Services employee.

• Change a Position
  • Pay Change
  • FTE Change
  • Faculty Appointment Change
  • Fellowship - Change or Extension of Stipend Payments
  • Position Reclassification
  • Position Title Change
  • Supervisor Change
    
    HR compensation approval is required before submitting a staff or faculty position change.

• Contract Extensions
  • Use for Faculty and Post Docs only
    
    
• Transfer a Position
  • The center will transfer positions for graduate staff, student, temporary or post doc positions that are staying in the same employee group. No request is needed for staff transfers as they are processed through talent acquisition.
    
    
• Separation/Termination Request
  • Use for all employee types
    
    
• Visiting Scholars 
  • Request - Use to set up in SuccessFactors (Domestic Only)

• Reminder: All invitation letters for international visitors must be processed through PISA.

• Additional Pay/Off-Cycle Request
  • Additional Pay
    
    • Use for awards, overload, and other nonrecurring payments
    • Recurring payments and moving allowances must be submitted on University Ad Pay form
  • Off cycle
    • Use to generate payment to employee who did not receive pay to which they were entitled on the scheduled pay date, and cannot be reasonably expected to wait until the next pay date
    • Amount must be a minimum of $100 

For additional requests that cannot be made through the links above, please email us to ask how to proceed.

Leaves

• How to enter personal time off requests for the following leave types
  • Vacation
  • Sick Employee/Sick Family
  • Personal Business Day
  • Bereavement
  • Unpaid Personal Leave
  • Military Leave
  • Paid Parental Leave
    
    
    

ONBOARDING RESOURCES

• Career Account Set Up
  • New employees should reference the New Employee Orientation/Resources web page, specifically the Welcome to Purdue site, which outlines how to create a Purdue career account password and BoilerKey (Purdue’s two-factor authentication service).

• I-9 Employment Eligibility Verification
  • All new/rehired employees must provide documentation to show their identity and authorization to work within 3 business days of the date of hire. A link to make an appointment to present documents is available at the top of this page.
    
    The original documents must be presented in person to an I-9 verifier unless the employee resides and works outside of Indiana. No scanned, photo, or digital copies will be accepted. Remote I-9 instructions will be sent to employees who reside and work outside the State of Indiana. Failure to provide the documents within 3 business days may result in termination of employment.
    
    A list of acceptable documents is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Please note:
    • Certain nonimmigrants and exchange visitors who present a List A document, must also present additional documents to prove their work authorization in the United States. Please visit https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents/combination-documents for more information on combination documents.
    • Foreign academic students should visit https://www.uscis.gov/i-9-central/complete-correct-form-i-9/completing-section-1-employee-information-and-attestation/foreign-academic-students for information regarding acceptable documents.

• GLACIER (Non Resident Alien Tax Compliance System)
  • All international employees must have a Glacier account.
    • New employees who have never been set up in GLACIER will receive an access email link from the Tax Department to create an account.
    • Rehired employees or those previously set up in GLACIER should review/update their information by visiting www.online-tax.net.
      
      Please contact tax@purdue.edu if you have questions regarding your GLACIER account.
      
      

POSITION REQUESTS

The College of Agriculture requires approval for all staff positions.

To proceed with hiring or refilling staff positions, please follow the process outlined below:

1. Hiring supervisors/Department Heads must submit a request to the departmental business office at least two weeks before the anticipated start date.
2. The business office will confirm funding and submit the request using the CoA Staff Position Request Form. This form is exclusively for business office use.
3. Ag Employment will forward all requests for high-level approval (DFA, Dean, and/or VP of HR) if necessary.
4. Ag Employment will notify the departmental business office and the supervisor of approved position requests, providing guidance on the next steps.

Note: Position requests are submitted at the end of each week on Friday.