AG EMPLOYMENT CENTER

Click the button below to initiate a hire request for the following positions:

Student Positions

• Fellowship
• Graduate Staff
• Hourly Student*

Non-Student

• Lecturer*
• Limited Term Lecturer*
• Post Doc*
• Temporary (non-student)**

Non-Paid Appointments

• Adjunct Faculty
• Affiliate/Associate Staff
• Courtesy Faculty
• Visiting Scholar

Submit a Hire Request

Additional Notes

*If you do not have a named candidate for positions marked with an asterisk, please complete the recruitment request form. Ag Employment will create the requisition and posting on your behalf and provide guidance as needed.
Recruitment Request Form

**If you want to hire a Temporary (non-student) employee and do not have a named candidate, consult with your departmental business office about using Knowledge Services (Purdue’s approved temporary staffing agency) or to explore other options.

Hiring Grad Students in Hourly Positions

Use the button below to submit a transfer request for graduate staff, hourly students, temporary, or postdoc positions staying within the same employee group.

Do not submit transfer requests for staff positions; those are handled by Talent Acquisition.

Submit Transfer Request

Use the button below to submit requests for the following changes:

• Pay Change
• FTE Change
• Faculty Appointment Change (please see the Offer Letter and Contract Requirements for Signature Delegation chart for required approvals)
• Fellowship Stipend Change (for current fellows not administered as an assistantship)
• Position Reclassification (approval from HR Compensation is required and must be attached to all position reclassification requests for faculty and staff)
• Position Title Change (do not use this if transferring to a different position; use the Hire Request or Transfer Request instead)
• Supervisor Change (only use this for regular [1:1] positions that do not allow multiple incumbents, or for a mass position if the entire position is moving to a new supervisor. Supervisor changes for individual employees within mass positions that are not moving in full should be submitted as a Transfer Request)

Submit Position Change Request

Use the button below to submit a separation request for any employee type. For staff and faculty, please include an email or letter of resignation confirming the employee’s last day of work.

Note: Separation requests should only be submitted when an employee is leaving Purdue University entirely or when their concurrent position is ending.

Submit Separation Request

Use the button below to submit a request for additional pay related to awards, overload, and other non-recurring payments. 

Note:

• Please attach all supporting documentation with your request.The University Ad Pay form is not required for these requests.
• All award payments for students must be processed through Scholarship Universe. These payments cannot be issued through payroll.
• Recurring payments and moving allowances must be submitted to central payroll on the University Ad Pay form.

Submit Additional Pay Request 

Use the button below to submit an off cycle pay request to generate payment for employees who did not receive pay they were entitled to on the scheduled pay date and cannot reasonably wait until the next pay date.

Do not use for:

• Awards
• Quota payouts
• Amounts under $100
• Extending payroll deadlines as established in the published payroll calendars

Submit Off Cycle Pay Request

Faculty Contract Extensions

Use the button below to submit faculty contract extension requests.
Submit Faculty Contract Extension

Post Doc Extensions

A link for postdoc contract extensions will be available soon. In the meantime, please use the Hire Request option and include the following:

• Updated start and end dates
• Area of research
• Any additional job responsibilities
• A note in the Additional Information section of the form indicating that this is an extension

Use the button below to submit a general employment change request that does not fit into the categories listed above or if you have process questions.

Submit General Request 

New employees should visit the New Employee Orientation/Resources web page, particularly the Welcome to Purdue site.

This page provides instructions on creating a Purdue career account password and setting up BoilerKey, Purdue’s two-factor authentication service.

All international employees must have a Glacier account.

• New employees who have never been set up in GLACIER will receive an access email link from the Tax Department to create an account.
• Rehired employees or those previously set up in GLACIER should review/update their information by visiting www.online-tax.net.

Click here for instructions on how to enter time off requests for the following types of leave:

• Vacation
• Sick Employee/Sick Family
• Personal Business Day
• Bereavement
• Unpaid Personal Leave
• Military Leave
• Paid Parental Leave

Employees requesting a legal name change must first update their Social Security record. Once updated, please submit a TDX ticket using the “Miscellaneous/General Request” option. When the request is processed, you will be asked to upload a completed Form 13 and any supporting documents to FileLocker. Please wait for these instructions before submitting any documents.

Tip for Student Employees:
myPurdue and SuccessFactors are separate systems. If a name change is made through the Office of the Registrar, it may be overwritten by your SuccessFactors profile. It’s recommended to wait and submit name changes through myPurdue only after receiving confirmation that the employee name change has been completed.

Download Form 13

Planning to work remotely from outside Indiana for more than 22 days? Please work with your departmental business office to submit a Change in Duty Station request by following the process outlined here.

If you are returning to campus, please notify your departmental business office and provide your return date.

Student Employees

non-student employees

Non-Paid Appointments (including Visiting Scholars)

Employees without an SSN must apply for one within 30 days of hire. Once the SSN is received, the I-9 must be updated with the number.

How to Apply for a New Social Security Number (PDF)
Step-by-step instructions on how to apply, including required documents and office locations.

How to Add Social Security Number for I-9
Directions for entering SSN into the system once it has been issued.