AG EMPLOYMENT CENTER

Hire Request Form 

Please use this option to submit a hire request for the following positions:

• Fellowship
• Graduate Staff
• Hourly Student* (See guidelines document below for hiring graduate students in hourly positions)
• Lecturer*
• Limited Term Lecturer*
• Post Doc*
• Temporary (non-student)**
• Non-Paid Appointments (Visiting Scholar, Associate Staff, Courtesy Faculty)

Note:
* If you do not have a named candidate to hire please complete the recruitment form. Ag Employment will create the requisition and posting on your behalf.
**  A named candidate is required for this employee type. If you need to recruit for this position, it must be processed as a Knowledge Services employee.

Recruitment Request Form

Click here to submit a transfer request.

• Use for graduate staff, hourly students, temporary, or postdoc positions that are staying in the same employee group.
• Do not submit requests for staff transfers; they are handled by talent acquisition.

Click here to submit a request for the following:

• Pay Change
• FTE Change
• Faculty Appointment Change*
• Fellowship - Change or Extension of Stipend Payments
• Position Reclassification**
• Position Title Change (Do not use if transferring to a different position)
• Supervisor Change

Note:
* Please see the Offer Letter and Contract Requirements for Signature Delegation chart for required approvals.
** Approval from HR compensation is required and must be attached to all position reclassification requests for faculty and staff.

Click here to submit a separation request.

• Use for all employee types.
• Please attach email/letter of resignation for staff and faculty positions confirming the last day of employment.

Note:
Separation requests should only be submitted for employees who will leave Purdue University entirely or if their concurrent position will end.

Click here to submit an additional pay request for awards, overload, and other nonrecurring payments.

Note:

• Ad Pay form not required.
• Recurring payments and moving allowances must be submitted on the University Ad Pay form.

Click here to submit an off cycle pay request.

Note:

• Use to generate payment to employees who did not receive pay to which they were entitled on the scheduled pay date, and cannot be reasonably expected to wait until the next pay date.
• The amount must be a minimum of $100.

• Click here to submit Faculty contract extension requests.
• Post Doc extension link coming soon.

Click here to submit a general employment change request that does not fall into the categories above.

For any other inquiries, please email us for guidance on how to proceed.

New employees should visit the New Employee Orientation/Resources web page, particularly the Welcome to Purdue site.

This page provides instructions on creating a Purdue career account password and setting up BoilerKey, Purdue’s two-factor authentication service.

All new or rehired employees must provide documentation to verify their identity and authorization to work within 3 business days of their hire date. A link to schedule an appointment for document submission is available at the top of this page.

The original documents must be presented in person to an I-9 verifier unless the employee resides and works outside of Indiana. No scanned, photo, or digital copies will be accepted. Remote I-9 instructions will be sent to employees who reside and work outside the State of Indiana. Failure to provide the documents within 3 business days may result in termination of employment.

A list of acceptable documents is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Please note:

• Certain nonimmigrants and exchange visitors who present a List A document, must also present additional documents to prove their work authorization in the United States. Please visit https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents/combination-documents for more information on combination documents.
• Foreign academic students should visit https://www.uscis.gov/i-9-central/complete-correct-form-i-9/completing-section-1-employee-information-and-attestation/foreign-academic-students for information regarding acceptable documents.

All international employees must have a Glacier account.

• New employees who have never been set up in GLACIER will receive an access email link from the Tax Department to create an account.
• Rehired employees or those previously set up in GLACIER should review/update their information by visiting www.online-tax.net.

Click here for instructions on how to enter time off requests for the following types of leave:

• Vacation
• Sick Employee/Sick Family
• Personal Business Day
• Bereavement
• Unpaid Personal Leave
• Military Leave
• Paid Parental Leave

Employees requesting a legal name change must complete a Form 13 and submit it with the required documentation via FileLocker.

Once everything is prepared, email boffagpayroll@purdue.edu for sharing instructions, as the individual to share with is based on availability.

EMPLOYEE INFORMATION FORM (FORM 13)

Tip for Student Employees: myPurdue and SuccessFactors are separate systems. If a name change is made through the Office of the Registrar, it may be overwritten by your SuccessFactors profile. It is recommended to submit changes to both the student and employee names on the same day.

Planning to work remotely from outside Indiana for more than 22 days? Please work with your departmental business office to submit a Change in Duty Station request by following the process outlined here.

If you are returning to campus, please notify your departmental business office and provide your return date.

New Employee Checklist (Non Staff and Non Faculty)

How to Apply for a New Social Security Number (PDF)

How to Add Social Security Number for I-9

Click here to access the Ag Employment SharePoint site.

This site contains internal process guides and reports intended solely for use by the College of Agriculture Departmental Business Office staff and designated administrative personnel.

Click here to view the Ag Faculty Hiring Tracking spreadsheet.

If you do not have access and believe you should, please request access. We will review it within one business day and approve it if appropriate.

Click here to view resources for departmental grad coordinators and business office staff. These include tools to assist with preparing graduate offer letters and links to folders where the College's graduate letters are stored.

If you do not have access and believe you should, please request access. We will review it within one business day and approve it if appropriate.

Fellowship Resources for Staff

The College of Agriculture requires approval for all staff positions.

To proceed with hiring or refilling staff positions, please follow the process outlined below:

1. Hiring supervisors/Department Heads must submit a request to the departmental business office at least six weeks before the anticipated start date.
   
   
2. The business office will confirm funding and submit the request using the CoA Staff Position Request Form. Note: This form is exclusively for business office use.
   
   
3. All requests will route to the DFA for review and then to the Dean and/or HR, if necessary.
   
   
4. Approval notifications will be communicated as follows:
   

   • New positions will be communicated through the DFA office.

   • Requests for replacement and temporary positions will be updated on the position request spreadsheet. The business office should monitor the position request spreadsheet on the Ag Employment SharePoint site for any changes, as no additional communication will be sent for these requests.