EMPLOYMENT ACTIONS

The College of Agriculture Employment Center can assist with the actions listed below.
- New faculty and staff requests must be processed by your departmental support staff and talent acquisition.
- Temporary employee requests must be submitted through your departmental business office.  

• Hire Request
  
  • Fellowship
  • Graduate Staff
  • Hourly Student*
  • Lecturer*
  • Limited Term Lecturer*
  • Post Doc*
  • Non-Paid Appointments (Associate Staff, Courtesy Faculty)

• Change a Position
  • Pay Change
  • FTE Change
  • Faculty Appointment Change
  • Fellowship Stipend Change
  • Position Reclassification
  • Position Title Change
  • Supervisor Change
    
    HR compensation approval required before submitting a staff or faculty position change.

• Contract Extensions
  • Use for Faculty and Post Docs only
    
    
• Transfer a Position
  • The center will transfer positions for graduate staff, student, temporary or post doc positions that are staying in the same employee group. No request is needed for staff transfers as they are processed through talent acquisition.
    
    
• Separation/Termination Request
  • Use for all employee types
    
    
• Visiting Scholars  CoA Visiting Scholar Set Up Process
  • Request - Use for new Visiting Scholars and extensions
  • Check-in - Use to notify Ag Employment of arrival

• Additional Pay/Off-Cycle Request
  • Additional Pay
    
    • Use for awards, overload, and other nonrecurring payments
    • Recurring payments and moving allowances must be submitted on University Ad Pay form
  • Off cycle
    • Use to generate payment to employee who did not receive pay to which they were entitled on the scheduled pay date, and cannot be reasonably expected to wait until the next pay date
    • Amount must be a minimum of $100 

For additional requests that cannot be made through the links above, please email us to ask how to proceed.

Leaves

• How to enter personal time off requests for the following leave types
  • Vacation
  • Sick Employee/Sick Family
  • Personal Business Day
  • Bereavement
  • Unpaid Personal Leave
  • Military Leave
  • Paid Parental Leave

ONBOARDING RESOURCES

• Career Account Set Up
  • New employees should reference the New Employee Orientation/Resources web page, specifically the Welcome to Purdue site, which outlines how to create a Purdue career account password and BoilerKey (Purdue’s two-factor authentication service).

• I-9 Employment Eligibility Verification
  • All new/rehired employees must provide documentation to show their identity and authorization to work within 3 business days of the date of hire. A link to make an appointment to present documents is available at the top of this page.
    
    The original documents must be presented in person to an I-9 verifier unless the employee resides and works outside of Indiana. No scanned, photo, or digital copies will be accepted. Remote I-9 instructions will be sent to employees who reside and work outside the State of Indiana. Failure to provide the documents within 3 business days may result in termination of employment.
    
    A list of acceptable documents is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Please note:
    • Certain nonimmigrants and exchange visitors who present a List A document, must also present additional documents to prove their work authorization in the United States. Please visit https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents/combination-documents for more information on combination documents.
    • Foreign academic students should visit https://www.uscis.gov/i-9-central/complete-correct-form-i-9/completing-section-1-employee-information-and-attestation/foreign-academic-students for information regarding acceptable documents.

• GLACIER (Non Resident Alien Tax Compliance System)
  • All international employees must have a Glacier account.
    • New employees who have never been set up in GLACIER will receive an access email link from the Tax Department to create an account.
    • Rehired employees or those previously set up in GLACIER should review/update their information by visiting www.online-tax.net.
      
      Please contact tax@purdue.edu if you have questions regarding your GLACIER account.

POSITION REQUESTS

The hiring freeze implemented by Purdue Administration will continue for the foreseeable future. In order to proceed with hiring/refilling staff and non student temporary positions, approval must be received by the Dean and VP for HR (if applicable), per the process below.

• Hiring supervisor/Department Head will need to submit request to the departmental business office at least two weeks prior to anticipated start date.
  
• Business office will confirm funding and submit request using the CoA Covid-19 Position Request Form, which is maintained by Ag Employment. This link is for business office use only.
• Ag Employment will notify the departmental business office and supervisor of approved position requests and provide guidance on how to move forward.